Office Administrator

Talented People • Permanent • Feltham, Greater London, England, United Kingdom • £28k / year • 3d ago

Job Description:

Our client is a well-established and growing business based in the Heathrow area, seeking an organised and detail-oriented Accounts Administrator to join their team. This is a varied role supporting the day-to-day accounts, payroll, commercial and administrative functions of the business.

Working closely with the Company Secretary, Commercial Team and Project Managers, you will play a key role in ensuring financial, payroll and operational records are maintained accurately and efficiently.

This opportunity would suit someone with previous accounts, payroll or administration experience who enjoys a varied role and is looking to join a supportive and growing business.

Key Responsibilities

Input financial and project-related data accurately into company systems.
Process purchase invoices, supplier statements and general accounts information.
Assist with maintaining accurate records of labour, materials, plant and subcontractor costs.
Support payroll administration by ensuring hours worked, overtime, holiday, sickness and allowances are correctly recorded.
Complete and update weekly operatives' timesheets.
Liaise with Project Managers to resolve timesheet and payroll queries.
Match delivery notes, purchase orders and invoices.
Liaise with suppliers and subcontractors regarding invoice and payment queries.
Assist with the preparation of weekly and monthly reports.
Maintain project cost records and ensure costs are allocated correctly.
Support subcontractor and supplier documentation requirements.
File, scan, save and upload documents to company systems.
Assist with onboarding new employees and maintaining personnel records.
Coordinate training requirements, book courses and maintain the company training matrix.
Support company accreditations and audit preparation.
Assist with vehicle fleet administration, including repairs, maintenance scheduling and record keeping.
Support airside pass applications for operational staff.
Provide general administrative support to the wider business.
Maintain confidentiality when handling payroll, employee and financial information.

Requirements

Previous experience in an Accounts Administrator, Payroll Administrator, Finance Administrator or Office Administrator role.
Strong organisational skills and attention to detail.
Good working knowledge of Microsoft Office, particularly Excel.
Excellent communication skills and the ability to liaise with colleagues, suppliers and subcontractors.
Ability to manage confidential information professionally.
Strong time management skills and the ability to prioritise workload effectively.

If you're an organised administrator with accounts experience looking for a varied role within a growing business near Heathrow, we'd like to hear from you.

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