Polaris Education - Easthorpe School, Ruddington
School Administrator
Basic Salary: £21,257.48
Contract: Term Time Only
Hours: 37.5 hours
Location: Ruddington, Nottinghamshire

Benefits

Company Pension
Life Assurance
Employee Discount Scheme

About Our School

Easthorpe School is an independent specialist provision serving children and young people in the East Midlands who live with their families, foster carers or in residential children's homes.

The school first opened its doors to pupils in November 2022. We are now a school of 70 pupils and 50 staff.

Our school supports pupils with Social, Emotional and Mental Health needs (SEMH) and a range of diagnoses, which may include Autism Spectrum Disorder, ADHD, Foetal Alcohol Spectrum Disorder, Sensory Processing Disorder, attachment needs and mild/moderate learning needs.

Potential candidates are strongly encouraged to get in touch and arrange a school visit before applying. Please contact to arrange a visit.

Our school forms part of the Polaris Community, who have been passionately improving the lives of young people for over 30 years, alongside our current growing portfolio of schools across the UK. We're incredibly proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.

Role Responsibilities

Promote the safeguarding and welfare of all pupils and visitors
Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff

Reception

The School Administrator will provide a warm welcome for parents, visitors and colleagues, dealing with their requests in an efficient and professional manner.

Key Tasks and Activities

Answer the telephone in a friendly, professional and efficient manner, recording and passing on messages as appropriate
Ensure visitors sign in, complete the safeguarding disclaimer and are provided with a visitor's badge
Accurately maintain the shared calendar and update the school information
Provide refreshments for visitors
Have an effective and efficient resource process, keeping resource ordering up to date and chasing where appropriate
Inform the relevant staff member when deliveries arrive
Distribute internal and external post and correspondence as appropriate
Arrange the ID cards for all new starters and governors for the school
Liaise when necessary with transport services and taxi suppliers for pupil transport
Support education staff with providing work experience opportunities for pupils

Administration

Provide full administrative support to the Headteacher, school management team and all other education staff at the school.

Key Tasks and Activities

Produce letters and memorandums
Undertake filing and photocopying, and assist users with the operation of the photocopier, including changing inks and attempting to resolve issues
Be responsible for the maintenance and monitoring of the photocopier
Provide administration assistance as required by the leadership team, including ordering resources
Ensure all information is treated confidentially and have absolute discretion at all times
Accurately minute meetings as directed by the SLT and, where relevant, telephone conversations with parents/carers
Schedule and attend school-based meetings with parents/carers as necessary
Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required
Input information onto the school's MIS platform, Ed:gen
Input and extract information on CPOMS
Maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
Manage referrals for school places and organise assessments and visits to the school
Ensure that documents are prepared and data is entered onto SIMS
Undertake stocktaking and ordering of materials and equipment as required
Deal with school correspondence, emails and phone calls
Support the Headteacher with Local Authority correspondence and quality assurance paperwork/visits
Oversee and manage the school diary, including room bookings and meeting schedules
Monitor and keep accurate records of expenditure, including bank transactions and petty cash

Attendance

Key Tasks and Activities

Monitor and track whole-school attendance and punctuality and send out letters where appropriate
Assist with the production of termly reports for the Headteacher and Governing Body
Develop and maintain links with parents/children and the Local Authority's Educational Welfare Service
Monitor and ensure that correct attendance codes are entered in class registers and on Ed:gen
Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters
Work closely with the Deputy Head and Headteacher to establish and agree authorised absences and agree actions accordingly
Maintain and monitor the school's attendance records and produce returns and reports as necessary
Monitor and maintain an accurate computer record of pupil attendance
Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
Advise and assist parents/carers to maintain regular school attendance for their children
Communicate clearly to parents/carers the attendance procedures and expectations of the school
Collect and analyse attendance data to enable identification and tracking of pupil attendance
Input daily attendance data onto the SIMS management system
Run reports for termly attendance and write certificates

Requirements

Excellent interpersonal and communication skills, written and oral
Knowledge and understanding of child protection and safeguarding practices and protocols
Excellent organisational skills with a systematic approach to workload management
Excellent time management, planning and work prioritisation skills
Experience of developing systems and processes
Excellent understanding of Ed:gen and CPOMS
Ability to manage, record and monitor allocated budgets and monitor expenditure and costs
Full working knowledge of relevant policies, codes of practice and legislation
Ability to plan and develop systems
Ability to relate well to children and adults
Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
Ability to self-evaluate learning needs and actively seek learning opportunities
Confidentiality of information as appropriate
Ability to work under pressure
Ability to work on own initiative

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.

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