Senior Administrator

Veolia • Permanent • Birmingham, West Midlands, England, United Kingdom • £30k / year • 18h ago

Senior Administrator

Salary: £30,000 per annum, plus Veolia benefits & Pension

Hours: Monday to Friday, 40 hours per week

Duration: Fixed Term until October 2027 (possibility to extend)

Location: Birmingham, B9 4BN

When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life.
We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you;

25 days of annual leave
Access to our company pension scheme
Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards
Discounts on everything from groceries to well known retailers
Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
One paid days leave every year to volunteer and support your community
Ongoing training and development opportunities, allowing you to reach your
full potential

What you'll be doing;

Effectively manage the administration team in all people related tasks and activities
Provide support to the Service Team for projects and initiatives
Assist the Business Manager to ensure People management processes and procedures are adhered to in line with company policies
Liaise with relevant individuals to ensure customer queries are resolved
Escalate when required to Management
Ensure that all safety concerns and near misses are logged on our Health and Safety Management System and closed off within the company's agreed timescales. Appropriate feedback must be provided to the originator
Ensure personnel details including payroll are entered into the systems correctly and within time limits
Raise Purchase Orders for the supply of goods as approved by site management
Liaise with suppliers for the procurement of goods & ensure delivery timescales are met
Process invoices raised by suppliers to ensure that payment terms are met
Administer purchase orders, disposal invoices, subcontracted collections and associated invoices
Run and send reports as required to customers, including any Regional Accounts and high value accounts (i.e. any account that is £7K or above and requires a report to go with the invoice)
Work closely with Regional and Area Account Executives, CET and the Sales Team to maintain and foster good customer relations
Running reports as required for the weekly snap projection and these include the Gross Revenue and Disposal reports
Supporting the administration team where required to assist with disposal invoice matching and passing for payment
Control of paperwork on a daily basis including monthly rebate reporting to customers
Ensuring the answering of telephones are within the regional expectations
Monitoring and maximising productivity and efficiency of all assets

What we're looking for;

Essential:

Previous experience in an administrative function to include reporting on performance and processing of invoices
Maintenance of systems and record keeping strong communication skills both verbally and written
Awareness of transport legislation

Desirable:

Experience working within the waste industry
Experience of QHSE regulations and standards
Experience of ISO compliance

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

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