Executive Assistant (Legal Services)

Katie Bard • Permanent • Remote (Birmingham, West Midlands, England, United Kingdom) • £40k - £45k / year • 1d ago

Executive Assistant (Legal Services)

West Midlands Based, Full time, Permanent, Hybrid (3 days in office, 2 days WFH),Salary £40-45k

Our client is a fast-scaling corporate business and Corporate is the engine room of this firm and a Head of Department whose diary doesn't stop moving. They need an EA who can operate at deal pace, not office pace.

This exceptionally busy role will entail:

Running a diary built around deal timetables, signings, completions, and client calls that move (and move again) with no notice
Coordinating completion day logistics: documents, signatories, funds, and juggling ever changing priorities
Managing the flow of engagement letters, conflict checks, and matter opening so new instructions don't sit waiting on admin
Liaising directly with clients, GCs, and their PAs/EAs and often you are their first point of contact, so tone and judgement matter
Coordinating with the team, associates, paralegals, trainees to keep completion checklists on track
Building and maintaining client relationships alongside the Head of Corporate: BD trips, client entertaining, roadshows, panel reviews
Expense and billing support , disbursements, invoice queries chased before they become a problem
Travel coordination that can flip at short notice when a deal calls a partner to London, or a client wants them on-site tomorrow
Being trusted with commercially sensitive, market-moving information

Applicants MUST have:

Genuine EA experience supporting at Head of Department / senior partner level, ideally in corporate, M&A, banking, or another transactional practice
Comfortable with ambiguity and last-minute change
The judgement to triage what needs the partner's attention now versus what can wait, without being told
Client-facing experience

If you have any queries about the role contact Katie on 0121_633_4443. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is an Equal Opportunities Employer.

Katie Bard is committed to protecting your personal data. Katie Bard acts as an employment agency for permanent recruitment and an employment business for temporary recruitment. Your application will be handled in accordance with UK GDPR and the Data Protection Act 2018. Please refer to our Privacy Notice at our website for full details of how we use your data, your rights, and how to contact us. If your application is unsuccessful, your details will be retained for up to six weeks and then securely deleted, unless you consent to being kept on our register for future opportunities.

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