Invoicing Administrator

Team Jobs - Commercial • Permanent • Poole, Bournemouth and Christchurch and Poole, England, United Kingdom • £28k - £30k / year • 19h ago

Location: Poole, Dorset
Salary: From £28,000 per annum, dependent on experience
Hours: Monday-Friday, 8:30am-5:30pm (40 hours per week)
Job Type: Full-time, Permanent

TeamJobs are working with a well-established engineering and maintenance business in Poole who are looking to recruit an Invoicing Administrator.

This is a great opportunity for someone with experience in invoicing, billing or accounts administration who enjoys working with numbers, keeping records accurate and making sure everything is completed correctly and on time.

You'll play an important role in supporting the day-to-day billing process, working closely with engineers, suppliers, customers and the wider maintenance team.

The Role

Your main focus will be making sure maintenance jobs are accurately recorded, reconciled and invoiced. You'll be responsible for checking information, identifying discrepancies and ensuring invoices are raised promptly once work has been completed.

Key duties will include:

Processing supplier and subcontractor invoices and checking them against relevant documentation
Raising sales invoices for completed maintenance work
Checking job sheets, purchase orders, quotes and timesheet information for accuracy
Reconciling engineer timesheets and job costs
Investigating and resolving any discrepancies or missing information
Keeping billing and job records accurate and up to date
Liaising with engineers, suppliers and customers regarding invoice queries
Supporting month-end reconciliation and reporting
Uploading, issuing and filing invoices and supporting documentation
Providing general administrative support to the Maintenance team

About You

We're looking for someone who is numerically confident, highly organised and naturally detail-focused.

You'll ideally have previous experience in an invoicing, billing, finance administration or similar role, although the most important thing is that you're comfortable working accurately with figures and handling a busy workload.

You'll also need:

Excellent attention to detail
Strong numerical and reconciliation skills
Good organisation and time management
The ability to prioritise and work to deadlines
A proactive and self-motivated approach
Confident communication skills when dealing with colleagues, suppliers and customers
Good Microsoft Office skills, particularly Excel
Experience using invoicing or accounting software would be advantageous

What's on Offer?

Salary from £28,000 per annum, dependent on experience
Monday-Friday working hours
Full-time, permanent position
Office-based role in Poole
Opportunity to join an established engineering and maintenance business
A varied role combining invoicing, reconciliation and administration

If you're an experienced Invoicing Administrator, Billing Administrator, Accounts Administrator or similar and are looking for your next opportunity in Poole, we'd love to hear from you.

TJCOM

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