Fleet Parts Administrator

Chiltern Recruitment • Permanent • Watlington, Oxfordshire, England, United Kingdom • £35k / year • 18h ago

Our client is an established organisation seeking a Fleet Parts Administrator on a permanent, full-time basis. This is a practical, office-based parts coordination role supporting the supply, control and movement of vehicle parts used in maintenance and repair activity.

It will suit someone who is organised, detail-focused and comfortable working with technicians, workshop staff and suppliers to keep parts flowing efficiently. You will be handling ordering, stock records, incoming deliveries and related administrative tasks, so accuracy and a calm, methodical approach will be important.

The role is full-time, permanent and based on 37.5 hours per week, Monday to Friday. The salary is £35,000 per annum.

Responsibilities:

Order parts and components for repair activity
Maintain appropriate stock levels and identify fast-moving items to help reduce downtime
Manage and monitor third-party stock held on an imprest basis
Work with technicians and workshop staff to source suitable parts and components
Raise and process purchase orders
Set up and maintain supplier accounts and relationships
Receive, check, book in and allocate incoming parts to the correct jobs
Track parts usage against job cards to support accurate repair costing
Update records in company systems
Find cost-effective ways to source parts while meeting operational needs
Arrange collection and delivery of parts when needed
Support stock audits and inventory control
Keep management informed about parts availability, delivery times and supply issues
Maintain a clean, organised and safe stores area
Carry out collection and delivery of components when required to meet business needs
Contribute to continual improvement activities in line with the management system

Experience required:

Previous experience in a parts, stores, inventory, procurement or automotive environment
Good knowledge of vehicle components and parts identification
Strong organisational skills and excellent attention to detail
Effective verbal and written communication skills
Good IT skills, including stock management or business systems
Experience raising purchase orders and working with suppliers
Strong problem-solving skills and commercial awareness
Full UK driving licence
Willingness to undertake additional training and development
Flexibility to support operational requirements when required
Desirable: experience in a commercial vehicle, HGV, PSV, fleet, engineering or workshop environment
Desirable: experience using a business management system
Desirable: knowledge of inventory management and stock control processes
Desirable: experience negotiating with suppliers and managing procurement costs

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