Office Manager

Hays Business Support • Permanent • Leyland, Lancashire, England, United Kingdom • 4d ago

Job Title: Office Manager

Location: Leyland

Salary: Up to £35,000 DOE

Contract: Permanent

Hours: Full Time, Monday to Friday

Working Pattern: Office Based

Package & Benefits

Salary up to £35,000 depending on experience
Full-time, Monday to Friday role
Office-based position
34 days annual leave inclusive of public holidays
Christmas shutdown period
Company pension scheme
Long-term stability within a successful business
Supportive and collaborative working culture
Varied and autonomous position with genuine responsibility
Opportunity to play a key role within a growing organisation

About the Business

Our client is a well-established and highly respected specialist contractor operating within the construction and infrastructure sector. The business delivers projects nationwide and has built a strong reputation for quality, customer service and operational excellence.With a long trading history, a loyal customer base and a stable workforce, the company continues to grow and invest in its people. The organisation offers a supportive working environment where employees are trusted with responsibility, encouraged to contribute ideas and given the opportunity to develop their careers.This opportunity has arisen due to continued growth and the increasing importance of operational support across the business.

The Role

This is a varied and business-critical position responsible for supporting the day-to-day running of company operations across workforce administration, payroll coordination, compliance, fleet management, onboarding, training administration and finance liaison.Working closely with Directors, operational teams and finance colleagues, you will ensure processes run efficiently, compliance standards are maintained and operational activities are effectively coordinated.The role would suit an organised, proactive and highly detail-oriented professional who enjoys taking ownership of multiple responsibilities and becoming a central part of business operations.

Key Responsibilities

Fleet & Vehicle Administration

Manage all aspects of the company vehicle fleet including insurance, fuel cards, servicing schedules and vehicle records.
Coordinate vehicle maintenance, repairs and supplier relationships.
Maintain accurate driver records and licence documentation.
Monitor fleet-related administration and costs.
Arrange company travel and accommodation requirements when required.

Payroll, HR & Workforce Administration

Coordinate weekly payroll information for operational employees.
Maintain employee records and confidential personnel files.
Support recruitment administration and interview coordination.
Manage onboarding activities and induction processes.
Administer DBS applications and Right to Work documentation.
Coordinate CSCS card applications and renewals.
Monitor training requirements and maintain training records.
Support absence management and workforce administration activity.

Compliance Administration

Maintain employee compliance records and documentation.
Monitor training, qualifications and certification expiry dates.
Ensure records remain accurate and audit-ready.
Support internal compliance reporting and administration.
Maintain business records and operational documentation.

Finance & Commercial Administration

Act as a key liaison between operational teams and finance.
Process supplier invoices and supporting documentation.
Support account administration and invoice queries.
Assist with reconciliations and finance-related administration.
Maintain accurate financial and operational records.
Liaise with suppliers regarding account matters and invoice enquiries.

General Business Support

Coordinate day-to-day office administration.
Support Directors and management with operational tasks.
Maintain business systems, records and documentation.
Manage office supplies, service providers and administrative processes.
Assist with process improvements and business initiatives.
Work collaboratively across operations, commercial and finance functions.

Skills & Experience
To be successful in this role, you are likely to have:

Previous experience within Office Management, Operations Administration, HR Administration or Business Support.
Experience coordinating payroll information and workforce administration.
Knowledge of onboarding, recruitment administration and compliance processes.
Experience managing DBS checks and employee records.
Fleet administration or vehicle management experience.
Experience processing invoices and working closely with finance teams.
Strong organisational and multitasking skills.
High attention to detail and accuracy.
Excellent Microsoft Office skills, particularly Excel, Word and Outlook.
Strong communication and stakeholder management skills.
A proactive and solutions-focused approach.

Personal Attributes
The successful candidate will be:

Highly organised and methodical.
Professional and discreet.
A confident communicator.
Comfortable managing multiple priorities.
Proactive and self-sufficient.
Detail-focused and process-driven.
Adaptable and capable of supporting a fast-paced business environment.
A strong team player with a positive approach.

Why Apply?
This is an excellent opportunity to join a stable and growing organisation in a position offering genuine variety, responsibility and visibility across the business. You will become a key member of the team, supporting operational success whilst working closely with senior stakeholders and contributing to the continued growth of the organisation.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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