Accounts Assistant

Elizabeth Michael Associates LTD • Permanent • Mansfield, Nottinghamshire, England, United Kingdom • £28k / year • 2d ago

Accounts Assistant – Part time 15 hours

NG21, Nottingham

15 hours per week – Tuesday, Wednesday, Thursday 5 hours per day

£28,000 – Pro Rata

Looking for someone to start asap

Purpose of the role

To manage the day to day financial administration of the organisation, ensuring all accounting, payroll and financial records are maintained accurately, efficiently and in compliance with organisational requirements.

The role is responsible for overseeing income, expenditure, banking and payroll processes, producing timely financial reports, supporting budget monitoring and forecasting and working closely with the Head of Service and CEO to maintain strong financial controls.

Role Responsibilities

Maintain the organisation's bookkeeping, payroll and financial records using QuickBooks, ensuring all accounts remain accurate and up to date
Complete bank reconciliations, banking transactions and maintain organised finance records
Process staff expenses, project costs and allocate expenditure to the correct funding streams
Support the Head of Service with budget monitoring, forecasting and financial reports for Trustees
Ensure compliance with financial policies, reporting any issues to the CEO or Head of Service
Process and record all income, including rents, fees, grants, donations and JustGiving income
Carry out credit control by raising invoices and chasing outstanding payments.
Maintain accurate records of funding and produce reports for funders where required
Match purchase orders to invoices, process supplier invoices and allocate expenditure correctly
Process monthly payroll, prepare BACS payments and support payroll authorisation
Administer pensions and complete all HMRC payroll submissions, statutory payments and annual returns, including P45s, P60s and other required documentation
Complete National Statistics returns and ensure all financial reporting deadlines are met

Skills and Experience Required

Previous experience in an accounts or finance role
Good knowledge of bookkeeping, payroll and credit control
Confident with bank reconciliations, invoices and financial records
Good understanding of payroll, pensions and HMRC processes
Strong IT skills, including Microsoft Excel
Excellent attention to detail and accuracy
Well organised with the ability to meet deadlines
Able to work independently and maintain confidentiality

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