Site Administrator

Hays Business Support • Temporary • Matlock, Derbyshire, England, United Kingdom • £15 / hour • 2d ago

Site Administrator - Derbyshire

The role of Site Administrator:

Support multiple project sites across Derbyshire, providing essential administrative and project support to Site Managers, Project Managers, and the wider project delivery team
Maintain and distribute the Live Sites Register to key stakeholders including SHEQ and PMO teams
Manage and maintain project documentation across various systems, ensuring records are accurate and up to date
Transfer project documentation between A-Site, ACC and Viewpoint systems
Assist project teams in creating Building Management System (BMS) documents ready for filing and audit purposes
Maintain site packs and ensure site documentation requirements are met
Print and distribute technical drawings and site documentation as required
Populate governance reports and presentation slides with project information
Monitor and expedite monthly reviews of Construction Phase Plans (CPP), Environmental Management Plans (EMP), Quality Management Plans (QMP) and associated compliance documentation
Manage and maintain key project registers
Track PDA audits and ensure actions are completed within agreed timescales
Coordinate cross-workstream audits
Assist with Site Welfare Audits and monitor SHEQ compliance requirements
Ensure site statutory plans remain current and accessible
Attend meetings, taking and distributing minutes and actions
Support Project Managers with the preparation of monthly progress reports
Assist Project Managers with the compilation of monthly reports
Provide planning teams with status updates and collaborative planning information
Maintain live site working maps and project information dashboards
Maintain and update water industry specifications, design manuals, standard drawings and documentation through regular reviews
Monitor and maintain access to project information systems
Prompt Project Managers regarding Bulletin Board updates
Create and maintain site team organograms, including summaries of roles and responsibilities
Manage site posters, including Fire Marshal and First Aider information
Coordinate staff and subcontractor onboarding processes
Manage team training records, book training courses and maintain the training plan
Maintain holiday trackers and resource information
Manage site signing-in records
Order stationery, PPE, first aid supplies, tea, coffee and other site consumables
Assist with the preparation of requisitions for plant, equipment and materials
Support site welfare initiatives and ensure welfare facilities remain stocked and compliant
Assist in creating and publishing

The ideal Site Administrator:

Previous experience in a Site Administrator, Project Administrator or Construction Administrator role
Strong document control and administration experience
Excellent organisational skills with the ability to manage multiple priorities
Experience supporting construction, engineering, utilities or infrastructure projects
Proficient in Microsoft Office, including Excel, Word and PowerPoint
Experience using document management systems such as Viewpoint, ACC, A-Site or similar platforms would be advantageous
Strong communication skills

This is a varied and fast-paced role.

The successful candidate will play a key role in maintaining project documentation, supporting SHEQ compliance, coordinating audits and training, and ensuring site information is accurate, up to date, and readily accessible.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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