Shipping Administrator

Time Appointments • Permanent • Ipswich, Suffolk, England, United Kingdom • 1d ago

Time Appointments are delighted to be recruiting on behalf of a well-established client based in Ipswich, who are currently seeking to appoint a confident and experienced Shipping Administrator who will be responsible for the smooth and efficient running of operations within the business.

Key Duties:

Provide comprehensive administrative support to the management team and Shipping Agency department.
Maintain and update operational records, databases, and filing systems to ensure information is accurate and readily accessible.
Produce reports, spreadsheets, and other business documentation to support daily operations.
Respond to telephone calls, emails, and general enquiries, directing requests to the appropriate teams where necessary.
Organise meetings, arrange appointments, prepare meeting materials, and record actions where required.
Prepare, process, and maintain shipping and operational documentation in accordance with company procedures.
Assist with transport administration, ensuring movement records and supporting documentation are completed accurately and on time.
Build effective working relationships with internal departments, customers, suppliers, contractors, and other external stakeholders to support smooth operations.
Support invoicing, purchase order processing, cost monitoring, and other routine financial administration tasks.

Previous Skills & Experience:

Passionate team player with a collaborative approach and the ability to communicate effectively with colleagues and stakeholders.
Previous experience within the shipping or maritime industry, with a good understanding of operational processes.
Excellent verbal and written communication skills, with the ability to build positive working relationships.
Calm and adaptable under pressure, with the confidence to manage unexpected challenges effectively.
IT proficient, with strong working knowledge of Microsoft Word, Excel, and Outlook.
Highly organised, with the ability to maintain accurate records, documentation, and filing systems.
Customer-focused, committed to delivering a high standard of service and developing strong client relationships.

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