Facilities & Health & Safety Administrator

Time Appointments • Temporary • Ipswich, Suffolk, England, United Kingdom • 3d ago

Time Appointments are delighted to be working on behalf of a market-leading organisation in their search for a Facilities & Health & Safety Administrator to join their team based in Ipswich on a 6-month fixed-term contract. They are seeking a highly organised individual who thrives in a busy environment and can manage fluctuating workloads with a positive, flexible approach.

This is a fantastic opportunity for an experienced and proactive administrator to support both the Facilities and Health & Safety departments by providing effective and efficient administrative support.

The Role

Reporting to the Health & Safety/Facilities Manager, you will play a key role in providing hands-on support across a variety of administrative and coordination tasks, including:

Maintaining accurate maintenance records and ensuring compliance requirements are met
Assisting with planned and unplanned works, liaising with contractors and suppliers
Providing reception and switchboard cover when required
Supporting the Health & Safety and ISO teams with document management, updates, and training administration
Managing safety equipment registers and purchasing
Providing inductions and safety support for visitors and contractors on site

The Ideal Candidate:

Strong administrative experience, ideally within a facilities, Health & Safety, or similar environment.
Excellent IT skills, with knowledge of Microsoft Office and database systems
Exceptional organisational skills and attention to detail
Strong written and verbal communication skills, with a confident telephone manner
A proactive, team-oriented, and problem-solving attitude
The ability to prioritise workloads and work to deadlines under pressure

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