Temporary to Permanent Administrator

Fawkes & Reece London • Permanent • Cardiff, Cardiff, Wales, United Kingdom • £12.71 / hour • 5d ago

Fawkes & Reece are currently recruiting for an Administrator on behalf of one of our valued clients. This is an excellent opportunity for someone looking to begin or develop their career within administration, joining a supportive and growing team with genuine opportunities for progression.

This is a temp-to-perm position, offering the chance to secure a permanent role following a successful temporary period.

Please note: Due to the location of the office, there are no public transport links available, therefore candidates must have their own transport.

The Role

As an Administrator, you will play a key role in supporting the day-to-day operations of a busy facilities and maintenance department. Responsibilities will include:

Managing a busy help desk inbox, responding to queries and prioritising requests
Coordinating and scheduling planned and reactive maintenance works using internal systems
Liaising with clients, suppliers, and engineers to ensure work is booked, confirmed, and completed
Maintaining accurate records of jobs, quotations, purchase orders, and compliance documentation
Raising and processing purchase orders accurately
Managing purchase orders within the procurement system
Tracking orders through to delivery and completion
Coordinating deliveries of materials to site and ensuring project timelines are met
Matching supplier invoices against purchase orders
Resolving supplier queries and invoice discrepancies
Updating CAFM systems and supporting KPI and SLA reporting
Assisting with health and safety administration, including inductions and training records
Providing general administrative support across the department

About You

We are looking for someone who is organised, reliable, and eager to learn. Previous administration experience is desirable but not essential, as full training and support will be provided.

The ideal candidate will have:

Strong attention to detail
Good numerical accuracy and confidence working with figures
Excellent time management and organisational skills
The ability to work under pressure and manage competing priorities
Clear and confident communication skills
The ability to follow procedures and company policies
A professional approach to handling confidential information
A proactive attitude and willingness to develop new skills

What's on Offer?

£12.71 per hour
Temp-to-perm opportunity
Full training and support provided
Genuine career progression opportunities

If you would like to apply for this role, please send an up to date CV to Hazel Baron through the website.

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