Administration Assistant

Location: Erith, Kent

Contract Type: Permanent

Contract Term: Part-Time

Salary: £12,987.00 Annually (Actual); Working 39 Weeks; Paid 44.5 including annual leave (FTE £28,181)

Hours Per Week: 20

Weeks Per Year: 39

Closing Date: 4:00pm, Friday, 10th July 2026

About this Role

This is an exciting opportunity to join a friendly and fast-paced team, where you will play an important part in delivering excellent administrative and customer service support across the school. Working closely with the School Administrator and wider office team, you will be involved in a wide variety of administrative tasks that help the school day run smoothly.

The 20 hours per week are made up of Monday – Thursday, 9:30am – 1pm and Friday, 11:45am – 3:45pm.

The Role

As a key member of the front office team, you will be one of the first points of contact for pupils, parents, staff, and visitors. You will provide high-quality administrative and practical support to the School Administrator, Headteacher, Senior Leadership Team, and teaching staff.

Your responsibilities will include:

Supporting reception duties, welcoming visitors, answering calls, and responding to enquiries.
Assisting with pupil data entry and the maintenance of the school’s pupil management system.
Helping with routine administrative processes such as letters, photocopying, filing, and record keeping.
Supporting the administration of school trips, events, and activities.
Providing assistance with aspects of the admissions and transitions process as directed by the School Administrator.
Helping to coordinate paperwork related to staff recruitment and onboarding.
Offering general support to ensure the smooth running of daily school operations.

About You

You will be an efficient, positive, and adaptable administrator who enjoys being part of a team and supporting others. You will have:

Strong organisational skills and the ability to manage multiple tasks in a busy environment.
Excellent written and verbal communication skills, with confidence in liaising with families, visitors, and professionals.
A calm, friendly, and professional approach, especially when handling sensitive situations.
Good working knowledge of Microsoft Office (Word, Excel, PowerPoint) and confidence in learning new systems.
A keen eye for detail and accuracy in all areas of work.

Experience in a school environment would be an advantage but is not essential – full training will be provided.

If you are enthusiastic, motivated, and looking to make a meaningful contribution to the school community, we would love to hear from you.

Why Join The Primary First Trust

At PFT, people are at the centre of everything we do. You’ll be part of a supportive, collaborative team committed to making a real difference for our pupils and communities.

We offer:

A culture rooted in trust, ambition and continuous improvement.
Opportunities for professional development and growth.
The chance to shape processes, drive change and leave a legacy across the Trust.
A flexible working approach, including remote working.
A fantastic wellbeing package including access to GPs, nurses, physiotherapy and face-to-face counselling services.
The opportunity to contribute to meaningful, values-driven education.

Next Steps

When you are ready to apply, please complete all sections of the application form via MyNewTerm – you will be redirected after clicking apply.

All applicants will be notified of the shortlisting outcome. References for shortlisted candidates may be requested prior to interview.

If a suitable candidate is identified, interviews may take place before the advertised closing date. We therefore encourage early applications.

Safer Recruitment, Inclusion and Diversity

The Primary First Trust is committed to safeguarding, Prevent and the welfare of pupils and this post is subject to an Enhanced DBS Clearance, health clearance, social media checks, a probationary period and satisfactory references.

The Trust strives to be an inclusive and diverse organisation where everyone feels able to be themselves and experiences a strong sense of belonging.

The Trust wholeheartedly supports the principle of equality and diversity in employment. It opposes all forms of unfair or unlawful discrimination on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sex. We encourage and support the recruitment, retention, and career development of people from ethnic, cultural, and social backgrounds from as wide a range as possible, and we seek to develop a community of staff that accurately represents society as a whole. All applications for employment with the Trust will be considered against the criteria outlined in the person specification for the position advertised.

No agencies, please. We will contact you if we need support on recruitment.

The Primary First Trust

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