Project Coordinator

Office Angels • Permanent • Sevenoaks, Kent, England, United Kingdom • £30k - £35k / year • 1d ago

Project Coordinator
Sevenoaks
£30,000- £35,000 per annum
Office Based
Monday to Friday 9am-5:30pm
24 days annual leave, Pension, Company social events

We are delighted to be assisting this small but growing Security business to find the latest addition to their team. Once projects are won, they would be passed to you and 2 colleagues to manage the project to completion- from ordering materials, to organising work, replying to queries, quoting and invoicing. This is a highly varied role where you will have to work independently whilst liaising with several different departments and client contacts. This is a varied, hands-on role that combines administration, customer service, scheduling, and project support responsibilities.

Administration & Operations

Manage day-to-day office administration across service and project activities.
Maintain accurate job records, reports, and operational documentation.
Support processes relating to quotations, orders, invoicing, and job management systems.
Assist with compliance administration, including quality, health & safety, and industry standards.

Project & Resource Coordination

Schedule engineers for installations, maintenance visits, and reactive call-outs
Occasional attendance for site visits (mostly London and expensed)
Monitor job progress and ensure completion records are maintained.
Coordinate project delivery activities, including:
- Resource planning
- Equipment ordering and logistics
- Site documentation
- Travel and accommodation arrangements
- Project timelines and cost tracking
- Invoicing and project close-out support

Customer & Commercial Support

Process quotations, orders, and invoices.
Provide customers with updates on orders, services, and project progress.
Ensure all queries are resolved or escalated promptly and professionally.

About You

You are highly organised, detail-oriented, and able to manage multiple priorities in a fast-paced environment. You enjoy working collaboratively while taking ownership of tasks and seeing them through to completion.

Essential Skills & Experience

Proven experience in a senior administrative, coordination, or project support role.
Strong customer service and communication abilities.
Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
Experience coordinating field-based teams, engineers, or operational resources.
Ability to work independently and manage competing priorities.

Desirable Experience

Experience with job management, ERP, or scheduling systems.
Knowledge of security, engineering, technical services, or construction environments.
Experience supporting quality, compliance, or health & safety processes.
Understanding of project coordination and resource planning.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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