Executive Assistant / Document Controller

Skyward Select Recruitment Solutions Ltd • Permanent • Cambridge, Cambridgeshire, England, United Kingdom • £45k - £50k / year • 1d ago

Executive Assistant / Document Controller

Leading MEP Contractor

Cambridge

Competitive Salary + Fantastic Benefits

Are you an organised, proactive professional who thrives in a fast-paced construction environment?

This is an exciting opportunity to join one of the UK's leading Mechanical & Electrical Contractors, supporting the Regional Director while playing a key role in the successful delivery of major MEP projects across the region.

You'll become the organisational backbone of the regional team, combining high-level Executive Assistant responsibilities with project administration and document control duties, ensuring projects and people remain organised, compliant and running efficiently.

The Company

Our client is a well-established and highly respected Mechanical & Electrical Contractor with an outstanding reputation for delivering technically complex projects across the commercial, life sciences, healthcare, education and industrial sectors.

With a strong pipeline of secured work and a collaborative culture, they continue to invest in both their people and their long-term growth.

The Role

Reporting directly to the Regional Director, you'll provide comprehensive Executive Assistant support whilst assisting project teams with document management and project administration throughout the project lifecycle.

Your responsibilities will include:

Providing Executive Assistant support to the Regional Director, including diary management, meeting coordination and travel arrangements.
Preparing presentations, reports, correspondence and management documentation.
Organising internal and client meetings, taking minutes and tracking actions.
Managing confidential information with complete professionalism and discretion.
Acting as a central point of contact for the regional office.
Maintaining project documentation using the company's document management systems.
Issuing, tracking and filing drawings, technical submissions, RFIs and project correspondence.
Ensuring all project documentation is accurate, compliant and up to date.
Supporting project teams with project administration, reporting and document coordination.
Assisting with project handovers, O&M documentation and close-out activities.
Liaising with clients, consultants, subcontractors and internal departments to ensure documentation is issued correctly and on time.
Providing general administrative support across the regional team as required.

About You

We're looking for someone who is highly organised, approachable and able to confidently manage multiple priorities.

Ideally you'll have:

Previous experience as an Executive Assistant, Personal Assistant, Project Administrator or Document Controller within construction, engineering or the built environment.
Excellent organisational and time management skills.
Strong communication skills with the confidence to liaise at all levels.
Experience managing project documentation within a construction environment.
High levels of accuracy and attention to detail.
Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.
Experience using document management systems such as Asite, Viewpoint, Aconex, Autodesk Construction Cloud or similar would be advantageous.
The ability to work independently whilst supporting a busy regional leadership team.
A professional, positive and flexible approach.

What's on Offer

Opportunity to join one of the UK's leading MEP contractors.
Varied role combining Executive Assistant and project support responsibilities.
Involvement in prestigious building services projects across the region.
Supportive, collaborative working environment.
Genuine long-term career progression.
Competitive salary and comprehensive benefits package.

If you're looking for a varied role where no two days are the same and enjoy supporting senior leadership while helping deliver complex construction projects, we'd love to hear from you.

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