Executive Assistant

Percival Aviation • Permanent • Fareham, Hampshire, England, United Kingdom • £30k - £34k / year • 3d ago

Executive Assistant

Are you highly organised, proactive and confident supporting senior leaders in a busy business environment This is an excellent opportunity for an experienced Executive Assistant to play a key role in administration, facilities planning, project coordination, travel arrangements and wider business support.

This is a varied and trusted role supporting the Managing Director and wider management team.

About the Role

We are looking for a professional, approachable and proactive Executive Assistant to provide high-level support to the Managing Director and wider management team. You will help coordinate daily activities, meetings, projects, facilities requirements, travel bookings, training materials and key business priorities, ensuring everything runs smoothly and efficiently.

What You’ll Be Doing:

Supporting the Managing Director and wider management team with day-to-day administrative, organisational and project-related requirements.
Coordinating meetings, preparing minutes and producing clear business documents, reports, presentations and training materials.
Planning and monitoring agreed projects from initial requirement through to completion, keeping actions, deadlines and updates on track.
Supporting facilities planning activities, supplier communication, site requirements and operational improvements.
Arranging business travel including flights, trains, taxis, hire cars, accommodation where required and related documentation.

About You

Experience and Knowledge:

Previous experience in an Executive Assistant, Personal Assistant, senior administration, or management support role.
Experience supporting senior leaders and wider management teams in a busy business environment.
Experience coordinating facilities requirements, supplier communication, and operational projects.
Understanding of meeting coordination, minute taking, document control, travel booking, and project administration.

Skills and Abilities:

Excellent organisational skills, with the ability to manage multiple priorities, deadlines, and changing requirements.
Strong written and verbal communication skills, with the ability to produce clear, accurate documents, reports, training books, and meeting minutes.
Confident IT skills, including Microsoft Office applications and business systems used for reporting, documentation, and record keeping.
Ability to coordinate projects, track actions, follow up with stakeholders, and maintain accurate records.
High attention to detail and the ability to handle confidential information appropriately.

Personal Qualities:

Professional, approachable, and proactive, with a positive and flexible attitude.
Able to work independently and use initiative while maintaining effective communication with managers and colleagues.
Calm under pressure and able to adapt to changing priorities in a fast-paced environment.
Reliable, discreet, and trusted to represent the management team professionally.

Practical Requirements:

Ability to liaise professionally with internal teams, suppliers, subcontractors, and external service providers.
Willingness to support a wide range of business needs, including facilities planning, project coordination, travel booking, and training documentation.
Ability to work accurately and efficiently while maintaining high standards of service and confidentiality.

Salary and Benefits

We offer a competitive salary range of £30,000 – £34,000 depending on experience, alongside a supportive benefits package:

Salary sacrifice pension
Death in service
Healthcare
Annual bonus based on company performance and team objectives
23 days holiday on commencement of employment, increasing to 25 days’ annual leave after three years’ continuous service
After five years’ continuous service, an additional paid day’s leave for your birthday
Working hours: 08:30 – 17:00; Monday to Friday

How to Apply

If you are an organised and dependable Executive Assistant who enjoys variety, responsibility and working closely with senior leaders, we would love to hear from you. Please submit your CV and a short covering note outlining your relevant experience.

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