Administration Assistant

RGS Global Ltd • Permanent • Guildford, Surrey, England, United Kingdom • £26k - £30k / year • 9h ago

My client is a highly regarded and forward-thinking law firm. They are seeking an organised and detail-focused individual to play a key role in supporting their secretaries and lawyers. This is an exciting opportunity for a motivated individual to join a friendly and supportive legal team as an Administrative Assistant. You will work closely with experienced professionals, develop valuable skills, and contribute to delivering an excellent service to clients within a collaborative and welcoming environment.

Responsibilities:-

Managing file systems: archiving, e-filing
Scanning and photocopying confidential documents
Assisting with file opening, including inputting party details and producing engagement letters
Processing incoming and outgoing post, including collation of enclosures
Booking couriers and handling document distribution
Supporting billing processes: generating reports, billing guides, and tracking invoices
Assisting with document archiving (e.g., Wills, Deeds)
Learning and using internal systems such as manage, 3E, In-app, NBI, Nintex, and Kofax PDF
Identifying opportunities to improve administrative processes and enhance the efficiency of team workflows
Supporting the implementation and adoption of new technologies, systems and ways of working
Using AI-powered and digital tools, where appropriate, to improve productivity, accuracy and service delivery
Assisting with innovation and continuous improvement projects across the team and wider firm
Demonstrating a positive and proactive approach to change, embracing new processes and technologies as they are introduced
Contributing ideas and feedback to help drive operational excellence and improve the client and colleague experience
Any other admin tasks that support the smooth running of the team

The ideal candidate will be eager to learn and willing to take initiative, highly organised with excellent attention to detail and process - driven, with the ability to use AI/tech to improve procedures and be able to demonstrate an enthusiasm for innovation.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

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