Document Control Administrator

West Midlands Metro • Temporary • Wednesbury, West Midlands, England, United Kingdom • 2d ago

Document Control Administrator

Location: Midland Metro Ltd, Wednesbury Depot, Potters Lane, WS10 0AR
Salary: £30,430 per annum, DOE + Benefits!
Contract: Fixed Term contract until April 2027
Benefits: MML Pension, Annual Leave & Free travel on Tram & WM Bus for you and your partner

West Midlands Metro is your gateway to an exciting career in the heart of England's thriving West Midlands region.

We are the driving force behind modern, sustainable urban transportation, connecting cities, towns, and most importantly – people!

With a strong presence in the heart of England, we play a crucial role in connecting communities, enhancing mobility, and contributing to the economic development of the region.

Our sleek trams provide fast, convenient, and eco-friendly transportation solutions, reducing road congestion, lowering carbon emissions, and fostering a greener future for the West Midlands.

We are now recruiting for a Document Control Administrator to join our infrastructure department.

As our Document Control Administrator you will assist with all infrastructure system access planning activities, including the review of risk assessments and method statements (RAMS), generation of Permits (PTWs) and possessions.

Alongside this, you will be responsible for:

Reviewing Risk Assessment Method Statements (RAMS) and generating PTWs for both internal and external staff, ensuring site meetings and planning align with safety protocols.
Coordinating the PTW system, assisting with the planning and output of both contractors and internal teams.
Attending and hosting permit meetings as necessary to support infrastructure works.
Recording and tracking Contractor permits through the whole permit process.
Providing Weekly KPI figures in line with the Permit process.
Providing support and advice to third-party contractors and stakeholders on Midland Metro Ltd.’s safe working practices, attending site visits as required.
Conduct permit-related investigations and provide feedback to support TFWM.
Assisting the Infrastructure Department in planning resources for possessions, permits, and rectification works.
Organising and overseeing contractor activities to enable successful delivery of infrastructure projects.
Providing succession support for the role of Access Planner as required.
Supporting with the update of the Asset Management Information System (AMIS) and SharePoint ensuring timely updates and accurate record-keeping.
To report immediately any accidents, incidents or near misses to your line manager as soon as possible and always within 24 hours. This should include both personal injury and vehicle damage.

To be successful in this role, you must possess:

Strong administrative experience with a strong working knowledge of Microsoft Office packages.
Experience in recording, reviewing and auditing meeting minutes.
GCSE Maths and English at Grade C or above.

It would be desirable if you:

Had experience in a bespoke Document Control system, this is not essential.

Your next career starts here!

West Midlands Metro is the place to be if you're passionate about growth, sustainability, and making a difference in your community. Click on “APPLY” today!

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