Payroll Administrator

Vital Human Resources • Permanent • Doncaster, South Yorkshire, England, United Kingdom • £13.45 / hour • 3d ago

Role Overview

We are seeking an organised and detail-oriented Payroll Administrator to support the day-to-day payroll and administrative functions within a busy rail recruitment environment. The role involves processing timesheets, payroll data entry, purchase order management, compliance administration, and supporting the smooth running of workforce operations across multiple rail projects.

The successful candidate will work closely with recruitment consultants, operations teams, clients, and rail workers to ensure payroll accuracy, timely processing, and compliance with rail industry standards.

This role is initially temporary, with a strong possibility of becoming a permanent position.

Key Responsibilities

Processing weekly payroll information for temporary rail workers and contractors
Accurate data entry of timesheets, hours worked, rates, expenses, and shift information
Inputting and managing Purchase Orders (POs) within internal systems
Checking and validating timesheets against client requirements and shift records
Assisting with invoice preparation and payroll queries
Updating candidate and worker records within CRM systems
Supporting compliance administration including Right to Work documents, Sentinel information, competencies, and certifications
Monitoring missing timesheets and chasing outstanding payroll information
Maintaining accurate records and filing systems
Liaising with clients, workers, and internal departments regarding payroll or administrative queries
Assisting with onboarding administration for new rail workers
Supporting month-end and audit preparation where required
Ensuring confidentiality and GDPR compliance at all times

Skills & Experience Required

Previous payroll or administration experience preferred
Strong data entry and administrative skills with excellent attention to detail
Experience working within recruitment, construction, engineering, or rail sectors advantageous
Confident using Microsoft Office, particularly Excel
Experience using payroll, CRM, or workforce management systems beneficial
Ability to work in a fast-paced environment and manage multiple deadlines
Strong communication and organisational skills
Professional and reliable approach to work

Desirable Experience

Experience within the rail recruitment industry
Understanding of rail competencies such as PTS/Sentinel
Knowledge of temporary worker payroll processes
Familiarity with invoicing

Working times

Monday to Friday 40hrs (Can be Monday to Thursday 30hrs)
8.30am - 4.30pm

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