Administrator (Payroll & Compliance Support)

Role Overview

We are seeking an organised and detail-oriented Administrator to support the day-to-day administrative functions within a busy rail recruitment environment. This role is primarily focused on providing administrative support across workforce operations, with responsibility for payroll administration, compliance, onboarding, and general office processes.

Working closely with recruitment consultants, operations teams, clients, and rail workers, you will play a key role in ensuring accurate records, efficient administration, and the timely processing of payroll information across multiple rail projects.

Key Responsibilities

Providing day-to-day administrative support to the recruitment and operations teams
Processing weekly payroll information for temporary rail workers and contractors
Accurately entering timesheets, hours worked, pay rates, expenses, and shift information into internal systems
Inputting and managing Purchase Orders (POs)
Checking and validating timesheets against client requirements and shift records
Monitoring outstanding timesheets and following up with workers and clients to ensure payroll deadlines are met
Updating and maintaining candidate and worker records within CRM and workforce management systems
Supporting compliance administration, including Right to Work documentation, Sentinel records, competencies, and certifications
Assisting with the onboarding and registration of new rail workers
Responding to payroll and administrative queries from clients, workers, and internal departments
Assisting with invoice preparation and general payroll administration
Maintaining accurate filing systems and ensuring all records are up to date
Supporting month-end processes, reporting, and audit preparation where required
Ensuring confidentiality, data accuracy, and GDPR compliance at all times
Providing general administrative support to ensure the smooth running of the office and workforce operations

Skills & Experience Required

Previous administration experience is essential; payroll administration experience is advantageous
Strong organisational skills with excellent attention to detail
Confident data entry skills with a high level of accuracy
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong communication and interpersonal skills
Confident using Microsoft Office, particularly Excel
Experience using CRM, payroll, or workforce management systems is beneficial
Professional, reliable, and proactive approach to work

Desirable Experience

Experience within recruitment, construction, engineering, or the rail industry
Understanding of temporary worker administration and payroll processes
Knowledge of rail competencies, including PTS and Sentinel
Familiarity with purchase orders and invoicing
Experience supporting compliance and onboarding activities

Vital Human Resources

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