Executive Assistant

Fawkes & Reece London • Permanent • Twickenham, Greater London, England, United Kingdom • £45k - £50k / year • 3h ago

Executive Assistant Role

Full-time, permanent position

Location: Split between site & office based in Twickenham

Need to have solid construction experience

Key Responsibilities of the role

Email management of the Commercial Manager. Regular monitoring (at least 3 times a day) of CM inbox and sorting received mail into preset subfolders, hold other team members accountable to action relevant tasks. Hold regular mtgs with CM to discuss and agree actions for any that cannot be actioned by EA.
Diary management of the Commercial Manager - same principles as above
Management of general shared task tracker with CM; actioning items in accordance with agreed timescales
Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker. Create new trackers as directed by Commercial Manager
Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented
Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software
Assembling Monthly Progress reports for the client team
Attending Project meetings and taking notes. Issuing minutes where requested. Entering tasks to diaries as required
Filing of documents on SharePoint
Uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team
Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate)
Assist in maintenance of general project documentation e.g. site file, H&S reports etc
Arrange supplies and cleaning contract for the site office
Set up O&M Files / Compile information as orders are placed with suppliers
Assist Commercial Manager with assembling internal reports on project governance and financial updates
Assist Commercial Manager and QS with maintaining overall cost control with summary reports
Keep refreshments stocked for site office

If you're interested and have the right experience, then please apply or reach out to Paige Camies at the Fawkes & Reece office!

You may also be interested in these jobs

Procurement Manager

Office Angels • Permanent • Woking, Surrey, England, United Kingdom • £40k - £50k / year • 3h ago

Construction

Procurement Manager Location: Medway Salary: £40,000 - £50,000 Contract Type: Permanent, Full-Time We are looking for an experienced Procurement Manager to take ownership of procurement activities across multiple constru...

3h ago

Apply

Executive Assistant

Fawkes & Reece London • Permanent • Twickenham, Greater London, England, United Kingdom • £45k - £50k / year • 2d ago

Construction

Full-time, permanent role Based full time in West London Need to come from a strong construction background About the role of Executive Assistant As the Executive Assistant, specifically for this project & the wider...

2d ago

Apply

Fire and Building Safety Officer

Michael Page • Permanent • London, Greater London, England, United Kingdom • £50k - £51k / year • 3d ago

Construction

The Fire and Building Safety Officer will ensure compliance with fire safety regulations and oversee building safety within the property sector. This role is based in London and requires a professional who can implement...

3d ago

Apply

MEP Quantity Surveyor

Meridian Business Support • Permanent • London, Greater London, England, United Kingdom • £65k - £80k / year • 6d ago

Construction Immediate Start

MEP Quantity Surveyor Meridian are working with a leading MEP/M&E and Construction consultancy that work across the UK. They work with leading, Tier-1 contractors as well as smaller regionalised firms. Offering a wid...

6d ago

Apply

Multi-Trader / Plumber

Hays Business Support • Temporary • Croydon, Greater London, England, United Kingdom • £26 / hour • 1w ago

Construction Immediate Start

Your new role Location: South/South West LondonPay: £26/hr through an Umbrella Company Contract: Ongoing temporary position Schedule: Monday to Friday, 8am-5pm Your new role We are looking for an experienced Multi-Trader...

1w ago

Apply

Get more jobs like this

Create a free job alert