Executive Assistant

Fawkes & Reece London • Permanent • Twickenham, Greater London, England, United Kingdom • £45k - £50k / year • 4h ago

Full-time, permanent role

Based full time in West London

Need to come from a strong construction background

About the role of Executive Assistant

As the Executive Assistant, specifically for this project & the wider business, your purpose will be to assist the Commercial Manager with general operational duties (e.g. procurement, document management), and ensure operational processes are followed.

Day to day responsibilities

Email management of the Commercial Manager. Regular monitoring of CM inbox and sorting received mail into preset subfolders, hold other team members accountable to action relevant tasks. Hold regular mtgs with CM to discuss and agree actions for any that cannot be actioned by EA.
Diary management of the Commercial Manager - same principles as above
Management of general shared task tracker with CM; actioning items in accordance with agreed timescales
Management of various project trackers and reporting to Commercial Manager on these weekly e.g. Subcontractor Payment Tracker, Subcontractor Insurances Tracker. Create new trackers as directed by Commercial Manager
Carry out checks on Subcontractors Inspection & Test Plans to ensure quality is being managed and documented
Procurement of materials as directed by the Project Manager or Commercial Manager, via our dedicated software
Assembling Monthly Progress reports for the client team
Attending Project meetings and taking notes. Issuing minutes where requested. Entering tasks to diaries as required
Filing of documents on SharePoint & uploading relevant documents to Asite, checking Asite notifications and redistribution within the project team
Approval of Purchase Invoices via relevant Software (or re-assignment to PM if appropriate)
Assist in maintenance of general project documentation e.g. site file, H&S reports etc
Set up O&M Files / Compile information as orders are placed with suppliers
Assist Commercial Manager with assembling internal reports on project governance and financial updates
Assist Commercial Manager and QS with maintaining overall cost control with summary reports

If you want to hear more about this role, please apply with an up-to-date copy of your CV or contact Tia Bairam in our London office at (url removed)

You may also be interested in these jobs

Fire and Building Safety Officer

Michael Page • Permanent • London, Greater London, England, United Kingdom • £50k - £51k / year • 1d ago

Construction

The Fire and Building Safety Officer will ensure compliance with fire safety regulations and oversee building safety within the property sector. This role is based in London and requires a professional who can implement...

1d ago

Apply

MEP Quantity Surveyor

Meridian Business Support • Permanent • London, Greater London, England, United Kingdom • £65k - £80k / year • 4d ago

Construction Immediate Start

MEP Quantity Surveyor Meridian are working with a leading MEP/M&E and Construction consultancy that work across the UK. They work with leading, Tier-1 contractors as well as smaller regionalised firms. Offering a wid...

4d ago

Apply

Multi-Trader / Plumber

Hays Business Support • Temporary • Croydon, Greater London, England, United Kingdom • £26 / hour • 5d ago

Construction Immediate Start

Your new role Location: South/South West LondonPay: £26/hr through an Umbrella Company Contract: Ongoing temporary position Schedule: Monday to Friday, 8am-5pm Your new role We are looking for an experienced Multi-Trader...

5d ago

Apply

LABOURER WITH CSCS CARD

Blue Arrow • Temporary • London, Greater London, England, United Kingdom • £14 - £15 / hour • 1w ago

Construction

YOU MUST HAVE CURRENT CSCS CARD Moving heavy loads Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

1w ago

Apply

Pipefitter - Heathrow Airport

TLG Infrastructure Limited • Permanent • Hounslow, Greater London, England, United Kingdom • £62k - £64.50k / year • 1w ago

Construction Immediate Start

PIPEFITTER - HEATHROW AIRPORT Location: Heathrow Airport Start: ASAP Type: Permanent Shifts: Days (Night work on offer too for a higher rate) TLG are currently recruiting experienced Pipefitters to join our team on a per...

1w ago

Apply

Get more jobs like this

Create a free job alert