Office Administrator

Howdens Joinery • Temporary • Northampton, West Northamptonshire, England, United Kingdom • 4d ago

We're looking for a confident and resilient Office Administrator to support the smooth running of our Marlin House office on a 12-month fixed term contract, working 30 hours per week across Tuesday, Wednesday, Thursday and Friday. This is a varied, fast-paced role where no two days are the same, so you'll need to be adaptable, organised and comfortable juggling a mix of priorities.

You'll be someone who takes a hands-on approach, isn't afraid to get stuck in, and works well as part of a team - whether that's dealing with day-to-day office needs, supporting visitors, or picking up ad-hoc tasks as they arise.

There may also be occasional requirement to provide cover at our Raunds site, so a full driving licence is essential. If you enjoy being at the centre of a busy office environment and take pride in keeping things running efficiently, this could be a great fit.

What you'll be doing as an Office Administrator:

Supporting the EA and Office Manager in the day-to-day running of Marlin House, ensuring the office is maintained to a consistently high standard
Carrying out regular facilities checks across the building and managing the maintenance tracker, including liaising with suppliers and escalating urgent issues
Coordinating with approved suppliers for repairs and maintenance (e.g. lighting, air conditioning, painting)
Managing meeting room bookings and ensuring rooms are prepared and reset to a high standard after use
Maintaining shared office spaces, including ensuring the kitchen is regularly checked, stocked, and well presented
Organising catering, refreshments and office supplies for meetings and colleagues
Providing professional reception cover, including welcoming visitors, handling enquiries, and managing calls
Coordinating travel arrangements, taxis and couriers as required
Managing incoming and outgoing post, stationery orders and general office supplies
Supporting health and safety processes, including inductions, documentation and coordinating training where needed
Assisting with general administration, including raising purchase orders, processing invoices and maintaining accurate records
Supporting wider office operations such as access card management, timesheets, office moves and supplier coordination

What we are looking for from you:

Previous experience in an office administration, facilities or reception-based role
A proactive and organised approach, with the ability to manage multiple tasks and priorities effectively
Strong communication skills, with the confidence to interact professionally with internal and external stakeholders
A high level of attention to detail and a commitment to maintaining high standards across the office environment
A flexible and hands-on attitude, with a willingness to support across a variety of responsibilities
Good working knowledge of Microsoft Office (Outlook, Word, Excel)
Experience of working with systems such as SAP would be beneficial, but not essential
A team-focused mindset, with the ability to build strong working relationships across the business

About Howdens:
Howdens Joinery is a highly successful FTSE 100 business, with more than 900 depots nationwide and more than 11,000 staff. Last year our sales reached circa 2.3bn, and we continue to experience significant growth and success. Despite our scale, Howdens remains a local business with traditional values.
There is a strong entrepreneurial ethos and the opportunity to develop within a fast-paced and commercial environment. That, along with a competitive salary, development opportunities, and exciting rewards, are among the reasons why our people enjoy working for Howdens - and why we have been named one of the 10 Best Big Companies to Work For.

Howdens is founded on the principle of being Worthwhile for ALL concerned. We're working hard to ensure we provide an inclusive environment where everyone feels welcome. We will do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, please email (url removed) with the job title and location, and we will be happy to help you.

Please note that candidates applying for this role must have a valid right to work in the UK, we do not offer sponsorship of employment for any depot positions at this time. We appreciate your understanding.

#LI-LO1 #CVL INDKSD #Reed

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