Executive Assistant

Great British Nuclear • Permanent • Aberystwyth, Ceredigion, Wales, United Kingdom • £50.50k / year • 2w ago

Originally named, Great British Nuclear, Great British Energy - Nuclear is an arm's length body of the Department for Energy Security and Net Zero, dedicated to supporting the development and deployment of new nuclear technologies in Great Britain. We play a crucial role in advancing nuclear new build, ensuring the UK's energy security and achieving net-zero carbon emissions. Great British Energy - Nuclear focuses on fostering innovation, facilitating investment, and coordinating efforts across the nuclear industry to build a resilient and sustainable energy future.

This is an exciting and critical time to join GBE-N. As an Executive Assistant, you will provide support to a number of Directors, across a diverse range of administrative, project, and engagement workstreams.

A full version of the job description is available.

Accountabilities & Responsibilities:

Provide high-quality administrative support to Directors across a broad range of business, project and stakeholder engagement activities.
Work closely with Directors to manage complex diaries, anticipate priorities, resolve clashes, and ensure the smooth delivery of leadership commitments.
Liaise with internal and external stakeholders to arrange meetings, negotiate timings, and coordinate schedules effectively.
Coordinate travel arrangements, including transport, accommodation, itineraries and associated logistics, to support efficient business travel.
Filter and prioritise communications, including emails, calls and correspondence, ensuring urgent matters are identified and escalated appropriately.
Prepare agendas, briefing packs, presentations and supporting papers for meetings and events, ensuring information is accurate, well-structured and timely.
Gather, collate and synthesise information for reports, briefings and presentations, maintaining accuracy and alignment with organisational requirements. Take clear and concise meeting notes and minutes, ensuring timely circulation and appropriate record-keeping.
Process expenses and support budget administration in line with financial procedures and controls.
Proactively identify and resolve administrative and logistical issues, demonstrating sound judgement, initiative and a solutions-focused approach.
Work collaboratively with the wider Executive Assistant team to support continuous improvement and a consistent, high-quality approach to administrative support.
Support the administrative and office management requirements of the Wylfa site office. Liaise with Site Office Managers and other colleagues to support the procurement of office supplies, materials and equipment as required.

Knowledge, Skills and Experience required:

Proven experience in executive or administrative support roles.
Proficiency in Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint and OneDrive.
Strong accountability, initiative and attention to detail.
Strong written and verbal communication skills.
Eagerness to contribute to the team and support its ongoing development.
Strong time management, organisational and prioritisation skills.
Exceptional problem-solving skills, with the ability to act independently and exercise sound judgement.
Ability to multi-task in a high-pressure, deadline-driven environment.
Fluency in the Welsh language.

Qualifications

NVQ Level 4/Higher Education Certificate/BTEC qualification in Business Administration, Management or a related field, or equivalent level of knowledge and experience.

Please complete our short application form to apply for this role. If shortlisted, one of our Talent Attraction Leads will be in touch to discuss the position in more detail. Good luck with your application!

At GBE-N, we are committed to building an inclusive workplace where everyone can thrive. We value diversity and encourage applications from all backgrounds, including underrepresented groups. If you require any support or adjustments to help you with your application, please contact us at , and we will be happy to provide assistance.

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