Contracts Administrator

Hays Business Support • Permanent • Romsey, Hampshire, England, United Kingdom • £15k / year • 1w ago

Your new company

An established and highly respected construction and design & build specialist with a long-standing reputation for delivering high-quality workspace solutions across the South of England. Working with a diverse client base, from SMEs to blue-chip organisations, the business is known for its strong customer focus, collaborative team culture, and commitment to delivering projects to the highest standards.

The company offers a modern, well-equipped office environment and prides itself on fostering a supportive, close-knit team where individuals can thrive.

Your new role
As a Contracts Administrator, you will play a key role in supporting the successful delivery of multiple construction and fit-out projects, from initial handover through to completion.

Working closely with Contracts Managers and internal teams, you will be responsible for coordinating project activities, ensuring documentation is accurate and up to date, and helping to keep projects on schedule and within budget.

Your responsibilities will include:

Supporting project handovers and coordinating activities across multiple live projects.
Raising and managing purchase orders, tracking orders through to delivery on site.
Maintaining cost sheets and assisting with financial tracking of projects.
Managing project documentation, contract files, and project records.
Liaising with suppliers, subcontractors, and internal teams to ensure smooth delivery.
Supporting health & safety compliance, including RAMS and certification tracking.
Assisting with building regulations applications and project close-out documentation.

This is a part-time, office-based position (20 hours per week) based in Romsey, with occasional site visits.

What you'll need to succeed

To be successful in this role, you will bring a strong administrative and coordination background, ideally within a construction, design & build, or engineering environment.

You will have:

Previous experience in a Contracts Administrator, Project Administrator, or similar role
A background in construction, fit-out, or related industry (preferred)
Experience with purchase orders, cost tracking, and project documentation
Strong organisational skills with the ability to manage multiple projects simultaneously
Excellent communication skills and confidence in liaising with various stakeholders.
Good working knowledge of Microsoft Office and project/database systems.

A proactive, detail-oriented mindset and a collaborative approach will be key to success in this role.

What you'll get in return

Competitive salary (pro rata, part-time hours)
Flexible working pattern - 20 hours per week (Monday to Friday)
Supportive and friendly team environment
Modern office facilities and a positive workplace culture
Company benefits including pension, generous holiday allowance (pro rata), and additional perks.
The opportunity to work across varied and engaging projects within a growing organisation

What you need to do now

If you're an organised and proactive administrator with experience in construction or project environments and are looking for a flexible, part-time opportunity within a supportive team, we'd love to hear from you.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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