Purchasing & Shipping Administrator

Parkside • Temporary • Wembley, Greater London, England, United Kingdom • 7h ago

Purchasing & Shipping Administrator (12-Month FTC – Maternity Cover) Alperton (On-site)
3 days per week
£18,000 – £19,200 pro rata
(5-day option available for candidates with purchasing, shipping & finance experience: £28,000 – £34,000 FTE)

We’re working with a leading scientific instruments business that operates at the forefront of innovation, supporting industries including pharmaceuticals, food & beverage, petrochemicals, and advanced materials.
Due to maternity cover, they are now looking for a Purchasing & Shipping Administrator to join their Operations team for a 12-month contract.
The Role This is a varied, hands-on role supporting the smooth running of procurement and logistics operations. You’ll be responsible for managing purchasing activity, coordinating shipments, and ensuring accurate records across systems.
You’ll work closely with internal teams and external suppliers to ensure materials and products are sourced, shipped, and delivered efficiently.

Key Responsibilities
Purchasing

Raise and process purchase orders for materials, supplies, and equipment
Liaise with suppliers to obtain quotes and confirm delivery timelines
Maintain accurate PO, invoice, and receipt records
Monitor stock levels and support replenishment planning

Shipping & Logistics (critical focus)

Coordinate all outbound shipments to customers
Prepare shipping documentation (packing lists, invoices, customs paperwork where required)
Arrange freight and liaise with carriers to schedule deliveries
Track shipments and proactively resolve delays or issues

CRM & Systems

Maintain accurate records of orders, customer information, and communications
Update CRM/ERP systems with order and shipping data
Support reporting and data accuracy across systems

General Coordination

Work closely with production, sales, and customer service teams
Support smooth order fulfilment and customer communication
Build strong relationships with suppliers and logistics partners

About You We’re looking for someone who is:

Essential: Experienced in shipping/logistics (this is a must-have)
Highly organised with strong attention to detail
Confident working in a fast-paced, multi-tasking environment
Comfortable using CRM or ERP systems
A strong communicator who enjoys coordinating between teams

Desirable:

Experience in purchasing or procurement
Exposure to finance/admin tasks such as invoicing (Sage experience ideal)
Understanding of import/export processes

Working Pattern & Salary We are offering a 3-day per week, 12-month maternity cover contract, based in Alperton.

3 days per week: £18,000 – £19,200 pro rata
Candidates with shipping + purchasing + finance (invoicing/Sage) experience may be considered for a full-time 5-day role: £28,000 – £34,000

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