Executive Assistant

Universal Business Team • Permanent • Farnham, Surrey, England, United Kingdom • £45k - £50k / year • 4h ago

We are recruiting for an Executive Assistant on behalf of a well established business based in Farnham.
As Executive Assistant you will support the Managing Director in day to day operational tasks.

This is a strategic support position requiring initiative, commercial awareness, discretion and operational discipline.

The Managing Director also leads across sales and has a close interest in operational functions, overseeing revenue growth, client relationships, project performance and organisational execution. The successful candidate will provide structured, high-level support across these areas, ensuring priorities are clearly tracked and executed.

Please note- This is an office based role

Key Responsibilities

Act as a trusted extension of the Managing Director
Prepare high-quality reports, presentations, board-level briefings and commercial documentation
Support sales pipeline tracking, tender submissions and client engagement preparation
Assist in monitoring operational priorities, programme milestones and project performance
Identify risks, bottlenecks and competing priorities, implementing solutions proactively
Produce accurate and structured meeting minutes, action logs, and follow-up trackers
Maintain disciplined documentation systems across business-critical matters
Full inbox management and prioritisation
Strategic diary oversight aligned to commercial priorities
Act as primary gatekeeper, protecting the Managing Director's time and focus
Draft and manage professional correspondence
Track actions arising from sales meetings and client engagements
Maintain visibility across key actions to ensure disciplined execution
Manage select personal arrangements where required
Handle sensitive business and personal matters with absolute discretion

Requirements

Proven experience as a senior Executive Assistant, Chief of Staff, or within a Family Office environment
Experience supporting founders or senior executives in demanding, high-performance settings
Advanced Excel proficiency and strong numerical confidence
Exceptional note-taking ability and structured follow-up discipline
Strong commercial awareness
The ability to operate autonomously with sound judgement
Composure and resilience under pressure
High attention to detail combined with strategic awareness
Cultural fit is critical. This is a high-trust, high-expectation, high-visibility role.

Benefits

Salary- £45,000- £50,000
Profit related bonus
Monday- Friday 07.30am- 16.30pm (Can be flexible)

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