We are seeking an organised and proactive Administrative Assistant to support one of our fantastic clients who are rapidly growing their Building Safety and Fire Consultancy team. This role will provide administrative support to a team of Building Regulations Principal Designers, Building Safety consultants and Fire professionals, ensuring the smooth day-to-day operation of projects and team activities.

This is an excellent opportunity for an experienced administrator who has previously worked within a consultancy, construction, property, engineering, fire, or building safety environment and is looking to develop their career within a specialist and growing sector.

Key Responsibilities

Providing administrative support to the Building Safety and Fire team.
Managing diaries, coordinating meetings and arranging appointments for consultants.
Scheduling project meetings, client calls and internal reviews.
Preparing reports, presentations and client documentation.
Maintaining project trackers, action logs and team databases.
Updating and managing spreadsheets using Microsoft Excel.
Assisting with document control and ensuring information is stored accurately.
Supporting the preparation and submission of project deliverables.
Coordinating training records, CPD activities and team certifications.
Liaising with clients, contractors and internal stakeholders.
Monitoring shared inboxes and responding to enquiries.
Supporting invoicing, purchase orders and general project administration where required.
Ensuring compliance documentation and records are maintained accurately.

About You

We are looking for someone who is highly organised, detail-oriented and able to manage multiple priorities within a fast-paced consultancy environment.

Essential Requirements

Previous administration experience within a professional services, consultancy, construction or technical environment.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
Experience managing diaries and coordinating meetings.
Ability to work independently and prioritise workloads effectively.
Strong attention to detail and accuracy.

Desirable Experience of the Administrative Assistant

Experience working within a construction, property, engineering, fire or building safety consultancy.
Exposure to Building Regulations Principal Designer, Building Safety or Fire Consultancy environments.
Experience with document control systems or project management software.
Understanding of the construction or built environment sector.

What They Offer

Competitive salary and benefits package up to £38,000.
Hybrid and flexible working arrangements.
Career development opportunities within a growing specialist team.
Ongoing training and professional development.
Opportunity to work on a diverse range of projects across multiple sectors.

This role would suit an experienced Administrative Assistant looking to join a specialist consultancy environment and become an integral part of a growing Building Safety and Fire team.

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Administrative Assistant