Administration Assistant

Simple Recruitment Services Ltd • Permanent • Mansfield, Nottinghamshire, England, United Kingdom • £12.71 - £13.49 / hour • 2h ago

We are a specialist commercial catering equipment company, supplying and installing high-quality catering equipment for businesses across the hospitality, leisure, healthcare, education and commercial sectors.

Key Responsibilities:

Provide general administrative support to the management, sales and project teams.
Respond to telephone calls, emails and customer enquiries in a professional and timely manner.
Prepare and maintain quotations, orders, invoices, delivery notes and other documentation.
Process customer and supplier orders accurately and efficiently.
Liaise with suppliers regarding product availability, pricing, lead times and deliveries.
Assist with scheduling deliveries, installations and site visits.
Maintain accurate customer, supplier and project records.
Update internal systems and spreadsheets with relevant project and order information.
Assist with coordinating commercial catering equipment projects from order through to installation.
Prepare documentation for site installations and ensure relevant information is available to engineers and installation teams.
Monitor order progress and communicate updates to customers and internal teams.
Assist with purchase orders, supplier invoices and basic financial administration.
Maintain organised electronic and paper filing systems.
Support the team with project documentation, reports and general correspondence.
Help ensure deadlines are met and outstanding actions are followed up.
Carry out other administrative duties as required to support the smooth running of the business.

We are looking for someone who is:

Highly organised with excellent attention to detail.
Confident communicating with customers, suppliers and colleagues.
Able to prioritise and manage multiple tasks at the same time.
Proactive, reliable and able to work independently.
Comfortable working in a busy, deadline-driven environment.
Professional and approachable with a positive attitude.
Confident using Microsoft Office, particularly Outlook, Word and Excel.
A clear and effective written and verbal communicator.
Comfortable working with numbers, paperwork and detailed information.
Willing to learn about our products, services and the commercial catering industry.

Job Types: Full-time, Temp to perm

Benefits:

- Company pension

- Free parking

- On-site parking

Schedule:

- 8 hour shift

- Day shift

- Monday to Friday

- No weekends

Experience:

- Microsoft Excel: 1 year (required)

- Microsoft Office: 1 year (required)

- Organisational skills: 1 year (required)

- Administrative experience: 2 years (required)

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