Office Administrator

Lancer Scott Holdings Ltd • Permanent • Bristol, Bristol, England, United Kingdom • £26k - £30k / year • 2d ago

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the Construction Team by providing administrative support, organisation and coordination of activities. The role involves managing office systems, coordinating communications, maintaining records, supporting staff, and assisting with various business functions to ensure efficient operations.

Administration

Provide general administrative support across the Construction Team.
Prepare, format, and distribute correspondence, reports, and documents.
Maintain accurate filing systems, both electronic and paper based.
Manage incoming and outgoing post and deliveries.
Schedule meetings, appointments, and travel arrangements.

Office Management

Maintain the signing-in book and ensure office facilities are maintained and operational.
Monitor and order office supplies, stationery, and equipment and coordinate with Main office Reception.
Support business continuity activity and office procedures e.g. Statutory boards

Supply Chain Management | Health & Safety

Liaise with suppliers, contractors, and service providers and maintain up to date supplier information.
Coordinate office health and safety requirements.
Maintain accurate data and records for various governing bodies.
Maintain, organise, and scan archived Health & Safety files.
Respond to general requests for information and ad hoc research tasks as required.

Communication

Assist with internal communications and company announcements.
Maintain company databases and records accurately.
Ensure compliance with GDPR and company data protection policies.

HR Support | IT Support

Assist with onboarding new employees; update and maintain Company Email Groups.
Maintain the Asset Register with up to date information and data.

Essential

Previous administration or office support experience.
Excellent organisational and time-management skills, able to juggle multiple priorities.
Strong written and verbal communication skills, able to liaise comfortably with a range of stakeholders.
Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
Good attention to detail and accuracy.

Desirable

Experience using business systems such as SharePoint, Excel, Adobe.
Knowledge of GDPR and data protection requirements.

Personal Attributes

Professional and courteous manner and able to maintain confidentiality.
Proactive and flexible approach and a willingness to help.
Strong problem-solving skills.
Team player with a positive attitude.
Knowledge of the construction and Facilities sectors useful

You may also be interested in these jobs

Marketing Administrator

Marstep Resourcing Solutions • Permanent • Bristol, Bristol, England, United Kingdom • £26k - £28k / year • 1d ago

Administration

The client, a long established and growing engineering distributorship are seeking a Sales and Marketing Administrator to work from their offices in Avonmouth. You will join a friendly team in this organisation which is...

1d ago

Apply

Administrator

Resolve Recruitment Services • Temporary • Bristol, Bristol, England, United Kingdom • £15.53 / hour • 2d ago

Administration Immediate Start

Administrator – Immediate Start Available Resolve Recruitment Services is currently recruiting for an experienced Administrator to join our client’s busy office in Keynsham (BS31). This is an excellent opportunity for an...

2d ago

Apply

Customs Administrator

Travail Employment Group • Permanent • Bristol, Bristol, England, United Kingdom • £25k / year • 3d ago

Administration

Customs Administrator £25,000 per annum, Permanent, 09:00 to 17:30 Mon-Fri, BS35 Severn Beach, Bristol, Bonus, 31 days holiday, pension, Health Plan, Eye care, On-site Parking and employee shares plan A global freight fo...

3d ago

Apply

Invoicing Administrator

Lancer Scott Holdings Ltd • Permanent • Bristol, Bristol, England, United Kingdom • £25k - £27k / year • 4d ago

Administration

Why work for us? Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services. Based in the heart of Bristol we have enjoyed success and significant growth, parti...

4d ago

Apply

Customs Administrator

Travail Employment Group • Permanent • Bristol, Bristol, England, United Kingdom • £25k / year • 4d ago

Administration

Customs Administrator £25,000 per annum, Permanent, 09:00 to 17:30 Mon-Fri, BS35 Severn Beach, Bristol, Bonus, 31 days holiday, pension, Health Plan, Eye care, On-site Parking and employee shares plan A global freight fo...

4d ago

Apply

Get more jobs like this

Create a free job alert