Administrator

Pertemps Northampton • Temporary • Wellingborough, North Northamptonshire, England, United Kingdom • £12.71 / hour • 2w ago

Office Administrator

Location: Wellingborough

Pay Rate: £12.71 per hour

Hours: Monday to Friday, 7am-5pm

Position Overview

We are looking for an experienced and organised Office Administrator to join our busy depot in Wellingborough.

The ideal candidate will come from a construction, plant hire, industrial, or logistics background and be comfortable operating in a fast-paced commercial environment. You will be a core point of contact for administrative operations, liaising between hire controllers, workshop fitters, drivers, and external clients to keep depot processes running smoothly.

Key Responsibilities

Hire & Depot Administration

Process and log plant machine hires, off-hires, and extensions using internal software systems.
Raise and track purchase orders, cross-referencing transport movement sheets, delivery notes, and cross-hires.
Assist with transport and driver logistics paperwork
Prepare accurately detailed off-hire damage/breakdown notes in coordination with workshop engineers.

Account & Compliance Support

Check timecards, job sheets, and driver logs for accuracy before submitting for payroll/invoicing.
Liaise with the central finance team to resolve invoice queries, purchase order discrepancies, and supplier credits.
Maintain compliance records (e.g., machine maintenance logs, service certifications, health & safety documentation).

Customer Service & General Office Support

Answer incoming calls and emails, directing customer enquiries to the relevant hire controller or department.
Welcome depot visitors, delivery drivers, and contractors while ensuring site health & safety sign-in protocols are followed.
Order office supplies, manage incoming/outgoing mail, and maintain organised digital and physical filing systems.

Essential Requirements & Qualifications

Experience: Proven administration experience within a construction, plant hire, engineering, industrial, or haulage/logistics environment.
Industry Knowledge: Familiarity with plant machinery terminology (e.g., excavators, dumpers, telehandlers) and hire office procedures is strongly preferred.
IT Literacy: Tech-savvy with proficiency in Microsoft Office and comfortable learning bespoke plant management software.
Attention to Detail: Excellent numerical and analytical skills with high accuracy when cross-checking hire contracts, POs, and invoices.
Communication: Clear, confident telephone manner and professional email etiquette when dealing with clients, drivers, and depot staff.
Work Ethic: Proactive, self-motivated, and capable of prioritising tasks under tight operational deadlines.

You may also be interested in these jobs

Customer Service Administrator

Provit Recruitment • Permanent • Northampton, West Northamptonshire, England, United Kingdom • £30k - £32k / year • 12h ago

Administration

Customer Service Administrator £30,000 - £32,000 per annum Naseby, Northamptonshire (Rural Location you must drive) 08:30 - 17:30 Monday to Friday Temp to Perm Are you looking to join a rapidly growing company? Want a ro...

12h ago

Apply

Accounts and Audit Accountant

Blusource Professional Services Ltd • Permanent • Kettering, North Northamptonshire, England, United Kingdom • £33k - £55k / year • 12h ago

Administration Part Time

We are working with an established firm of accountants based in Kettering, who are seeking to recruit an Accounts and Audit Accountant, in a key job role, available anywhere from Semi-Senior / Part-Qualified up to Assist...

12h ago

Apply

Import & Export Administrator

Insight Employment • Permanent • Milton Keynes, Milton Keynes, England, United Kingdom • £30k / year • 1d ago

Administration

Insight Employment are seeking an Import & Export Administrator to work for a client of ours based in Milton Keynes. Must have Import/Export documentation experience for this role! Job Purpose/Duties: - To work withi...

1d ago

Apply

Transport Administrator

ARC Group • Temporary • Rugby, Warwickshire, England, United Kingdom • £12.71 - £14 / hour • 1d ago

Administration

The Role We are currently looking for an Admin who is self-motivated and confident to join and strengthen our existing team. Transport environment would be an advantage, but not essential, as training will be given. Skil...

1d ago

Apply

Order Processing Administrator

ACS Staffing Solutions • Temporary • Northampton, West Northamptonshire, England, United Kingdom • £15 / hour • 1d ago

Administration

Order Processing Administrator Monday-Thursday 9am-5pm, Friday 9am-3pm £15 per hour Lodge Farm Temporary with potential to be made Permanent after 12 successful weeks ASAP Start We are currently looking for an organised...

1d ago

Apply

Get more jobs like this

Create a free job alert