Heads Personal Assistant / HR Admin

Blenheim Schools • Permanent • Fareham, Hampshire, England, United Kingdom • £15.65k / year • 4d ago

Join a community where relationships drive success

Role: Heads Personal Assistant / HR Admin

Hours: 25 Hours per Week

Salary: £15,652 Per Annum

Location: Meoncross School

Contract: Term-Time plus 2 weeks / Part Time

Start Date: August 2026

About the School - Meoncross

A child's educational journey should be as unique as they are. We pride ourselves on our holistic approach whereby every child has the individual attention they need to thrive and succeed both in and out of the classroom. At Meoncross, every child is safe to say 'I can be the best possible ME'.

We are very proud to be a through school for children aged 2.5 - 16 years, meaning we can welcome children into our school at any point in their educational journey. This could be at a natural key stage transition point such as starting 'big school' in Reception, Juniors in Year 3, or Upper School in Year 7, or anything in between

Academic achievement is high, but so is our focus on wellbeing, as we know that happy children are high achieving children. We nurture our pupils and develop the characteristics and qualities we know they will need to build bright futures.

About the Role

To provide a comprehensive, confidential and proactive executive support service to the Head ensuring the smooth and efficient management of their daily activities and priorities. Acting as the Head's Personal Assistant, the postholder will manage an exceptionally busy and ever-changing schedule, coordinating diaries, correspondence, meetings, visitors and events while anticipating requirements and ensuring the Head is fully prepared for all commitments.

The postholder will provide proactive and efficient support to the Head by managing multiple email inboxes, prioritising communications and ensuring enquiries are
responded to or directed appropriately in a timely and professional manner.

They will be responsible for maintaining the Single Central Register and coordinating all associated safeguarding and compliance documentation relating to visitors, volunteers, visiting speakers and third-party contractors, ensuring the school remains compliant with statutory requirements. In addition, working to support the Bursar, the postholder will provide confidential HR administrative support, assisting with recruitment administration, maintaining personnel records and supporting wider HR processes.

The successful candidate will exercise sound judgement, demonstrate exceptional organisational skills and take a proactive approach to anticipating the Head's
requirements. They will develop an in-depth understanding of the Head's priorities and working style, ensuring information, documentation and arrangements are prepared in advance and that the Head is in the right place, at the right time, with everything needed to carry out their role effectively.

Key Responsibilities

Provide comprehensive executive support to the Head, including diary management, meeting coordination, correspondence and inbox management.
Act as the first point of contact for the Head, handling enquiries and building positive relationships with parents, staff, governors, visitors and external stakeholders.
Prepare, proofread and coordinate documentation, reports, presentations, speeches and meeting papers.
Organise and support school events led by the Head, including Speech Night, Open Mornings, Coffee Mornings, charity events and other key functions.
Coordinate communications, meetings and activities for the Parents of Meoncross (POM) Association.
Maintain the school's Single Central Register (SCR), ensuring safeguarding and safer recruitment compliance.
Manage and monitor safeguarding, compliance and pre-employment documentation for staff, volunteers, governors, visitors, speakers and contractors.
Support recruitment and HR administration, including interview coordination, onboarding, personnel records and compliance reporting.
Assist with safeguarding audits and inspections by ensuring records are accurate, complete and readily available.
Provide admissions administration support during periods of absence, including managing enquiries, arranging tours, maintaining records and supporting prospective families.
Ensure all administrative processes are delivered efficiently, professionally and in accordance with GDPR, safeguarding requirements and school policies.
Maintain confidentiality, professionalism and high standards of customer service at all times.

About You

Essential Skills & Experience

Previous experience in an Executive Assistant, PA or senior administrative role supporting senior leaders.
Strong organisational skills with the ability to manage competing priorities and meet deadlines.
Excellent communication and customer service skills with a professional and approachable manner.
Experience coordinating meetings, events and stakeholder communications.
Proficient in Microsoft Office (Word, Excel, Outlook and Teams).
Ability to handle confidential information with discretion and accuracy.
Strong attention to detail and ability to work independently and as part of a team.

Desirable

Experience within a school or educational setting.
Knowledge of admissions, HR administration or recruitment processes.
Experience maintaining compliance records, including the Single Central Register (SCR).
Familiarity with iSAMS, SIMS or similar school management systems.
Understanding of safeguarding and safer recruitment requirements.

Personal Qualities

Professional, organised and highly reliable.
Adaptable and able to thrive in a busy environment.
Positive, proactive and customer-focused.
Committed to building strong relationships with pupils, parents, colleagues and visitors.
Dedicated to safeguarding and promoting the welfare of children and young people.

Benefits

Lunch during term time
School fee discount
Shopping discounts

Meoncross School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We are an equal opportunities employer committed to diversity and treating all employees with dignity and respect regardless of background.

Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.

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