Technical Administrator

Sphere Solutions • Permanent • Corsham, Wiltshire, England, United Kingdom • £30k - £35k / year • 3h ago

Technical Administrator
Job Type: Full-Time, Permanent
Salary: Competitive + Excellent Benefits

Technical Administrator | Construction | Engineering | Project Administration

We're looking for an organised and proactive Technical Administrator to join our growing team supporting major projects across the construction, engineering, defence, data centre and energy sectors.

This is an excellent opportunity for an experienced Construction Administrator, Technical Coordinator, Project Administrator, or Document Controller who enjoys working in a fast-paced environment and supporting multiple technical teams.

You'll provide essential administrative support across both our Technical and Health & Safety (HSE) functions, helping ensure projects are delivered efficiently, documentation is accurately maintained, and internal systems remain compliant.

The Role

As our Technical Administrator, you'll be responsible for coordinating documentation, managing technical records, supporting reporting, arranging training and events, and assisting with project administration across a range of specialist construction and engineering projects.

You'll work closely with senior managers, technical teams and HSE professionals, playing a key role in maintaining quality standards and supporting business operations.

Key Responsibilities

Technical Administration

Provide administrative support to the Technical team

Maintain and update technical documentation and company management systems (IMS)

Coordinate project documentation, technical reports and site records

Support Design Managers with consultant contracts and documentation

Assist with tender submissions and Pre-Qualification Questionnaires (PQQs)

Maintain SharePoint records and consultant databases

Coordinate handover documentation including O&M manuals, drawings and certification

Track documentation progress and produce regular status updates

Prepare and update workflow diagrams using Microsoft Visio

Produce meeting minutes, action trackers and technical correspondence

Health & Safety Administration

Provide administrative support to the HSE team

Maintain training records, registers and compliance documentation

Assist with incident reporting and action tracking

Support production of monthly HSE reports and statistical analysis

Coordinate meetings, training sessions and CPD events

Arrange travel, accommodation and conference bookings

Maintain internal databases and reporting systems

General Administration

Schedule meetings and manage diaries where required
Organise meeting rooms, catering and hospitality
Prepare reports, presentations and documentation
Maintain accurate filing systems and document control processes
Support continuous improvement initiatives across the business

What We're Looking For

We're looking for someone who is highly organised, detail-oriented and confident managing multiple priorities.

Essential Skills & Experience

Previous experience as a Technical Administrator, Project Administrator, Construction Administrator, Engineering Administrator, Document Controller, or similar role
Strong administrative and organisational skills
Excellent written and verbal communication
High level of accuracy and attention to detail
Strong Microsoft Office skills (Word, Excel, Outlook)
Experience using Microsoft Visio (or willingness to learn)
Ability to manage multiple deadlines in a busy environment
Confident working independently and as part of a team

Desirable

Previous experience within the construction or engineering industry
Knowledge of HSE administration
Experience managing technical documentation
Experience supporting tender submissions or PQQs
Familiarity with SharePoint or document management systems

What We Offer

Competitive salary
Competitive pension scheme
Private Healthcare and Cash Plan
Electric Vehicle Scheme
Cycle to Work Scheme
Eyecare vouchers
25 days annual leave plus Bank Holidays
Your Birthday off
Ongoing professional development and training
Opportunities for career progression
Supportive and collaborative working environment

Why Join Us?

You'll become part of a specialist team delivering technically challenging projects across critical infrastructure sectors. We value collaboration, innovation and continuous improvement, giving our people the opportunity to develop their careers while working on exciting, high-profile projects.

If you're an experienced Technical Administrator, Construction Administrator, Project Coordinator, Engineering Administrator or Document Controller looking for your next challenge, we'd love to hear from you.

Apply today to join a business where your organisation, attention to detail and technical administration skills will make a real impact.

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