Business Administrator

Hays Business Support • Temporary • Nottingham, Nottingham, England, United Kingdom • £13.20 / hour • 21h ago

About the Role

We are seeking a highly organised and professional Occupational Health Administrator to join our Occupational Health and Wellbeing Team. This is a key administrative role, providing efficient support to Occupational Health Advisors, clinicians, university staff, and external stakeholders.

The successful candidate will play a vital role in ensuring the smooth coordination of occupational health services, supporting employee wellbeing initiatives, and maintaining accurate and confidential records in line with GDPR and occupational health standards.
Key Responsibilities

Provide comprehensive administrative support to the Occupational Health team.
Coordinate and schedule occupational health appointments, health surveillance activities, and wellbeing assessments.
Manage referrals from managers and HR teams, ensuring timely processing and communication.
Maintain confidential employee health records and databases accurately and securely.
Prepare correspondence, reports, clinical documentation, and meeting notes as required.
Act as the first point of contact for occupational health enquiries from staff, managers, and external providers.
Liaise with HR, departmental administrators, and medical professionals to support case management processes.
Monitor inboxes and respond to enquiries in a professional and timely manner.
Process invoices, purchase orders, and other departmental administrative tasks.
Ensure compliance with GDPR, data protection legislation, and university policies.
Produce management information and reports relating to service activity and performance.

Person Specification

Previous experience in an administrative or coordination role.
Excellent organisational skills with the ability to manage multiple priorities simultaneously.
Strong attention to detail and accuracy.
Experience maintaining confidential and sensitive information.
Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a wider team.
Strong customer service skills and a professional approach.

Desirable Requirements
Previous experience in Occupational Health
Knowledge of occupational health processes and terminology.
Experience using case management or clinical database systems.
Understanding of GDPR and information governance requirements.
Experience supporting wellbeing or employee assistance initiatives.

What We Offer

Generous annual leave entitlement plus bank holidays
Flexible and hybrid working opportunities.
Full-time role
Min 1 year contract

Key Competencies

Organisation and planning
Confidentiality and discretion
Customer focus
Attention to detail
Teamwork and collaboration
Problem-solving
Communication skills
Adaptability and flexibility

Apply Today
This is an excellent opportunity to join a supportive environment where you can contribute to the wellbeing of staff and help deliver an outstanding Occupational Health service. Candidates with strong administrative experience from healthcare, HR, university, or professional service environments are encouraged to apply.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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