Contract Administrator

Veolia • Permanent • Portsmouth, Portsmouth, England, United Kingdom • £31k / year • 1d ago

Salary: up to £31,000 per annum plus Veolia benefits

Hours: 40 hours per week, Mon - Fri

Location: Airbus Portsmouth, Anchorage Road, Portsmouth, PO3 5PU

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.

Whether you're looking to overhaul the industry, or just do a good day's work, we know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you:

25 days of annual leave plus bank holidays
Access to our company pension scheme
Free physiotherapy and 24/7 GP service
Discounts on everything from groceries to well known retailers
Access to a range of resources to support your physical, mental, and financial health
Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing:

Act as the key customer contact, liaising with client/end users and providing clear updates and feedback on works.
Coordinate and monitor planned and reactive works via the CAFM system, including assigning jobs, jeopardy management, and supporting SLA compliance.
Provide administrative support to Service Leads, including quotes, finances, purchase card transactions, raising purchase orders, and contractor coordination.
Maintain site records and documentation (daily/weekly paperwork, visitor notifications, VMR records, and weekly/monthly reports such as expenses and overtime).
Manage site communications and organisation, including notice boards, the electronic diary, and office supplies/equipment (uniform, stationery, materials, printers/IT).
Support team and business activities by attending required training and participating in CSR projects, while demonstrating company values and operating principles.
Managing site postroom
Arranging staff training

What we're looking for:

Ability to pass SC clearance
Previous experience working in a similar client facing role, with demonstrable customer service skills
Demonstrate good literacy and numeracy, with strong IT skills
Maintain a high level of accuracy and attention to detail in all tasks
Deliver excellent customer service and sustain performance under pressure
Work proactively as a motivated self-starter, using initiative to complete tasks
Bring previous administrative experience within a Facilities Management environment is desirable

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

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