HR Assistant

Reed Specialist Recruitment • Permanent • Aberdeen, Aberdeen City, Scotland, United Kingdom • 3w ago

HR Assistant

Location: Aberdeen
Job Type: Full-Time, Permanent
Working Pattern: Hybrid working available following successful completion of training.

About the Role

Our client, a well-established and highly successful organisation within the energy sector, is seeking an organised and proactive HR Assistant to join its Aberdeen team.

This opportunity would suit a recent college leaver, university graduate, business graduate, or an experienced administrator or coordinator looking to build a career in Human Resources.

The role is heavily focused on supporting employee onboarding, compliance activities, workforce administration and HR operations. You will play a key role in ensuring new employees have a positive start with the business, employee medical requirements are efficiently managed, and the HR team is supported with reporting, employee relations activities and ongoing people initiatives.

Working closely with the HR team, you will gain exposure to a broad range of HR activities while developing valuable skills in employee relations, compliance, reporting and people administration.

Key Responsibilities

Organise, schedule and track employee medicals, ensuring records remain up to date and compliant
Coordinate and deliver onshore inductions for new employees, providing a positive onboarding experience
Prepare HR administration documentation including contracts, employment letters and employee communications
Create content and supporting reports for HR board papers and management meetings
Maintain accurate HR records and employee data across HR systems
Support recruitment activities, including interview scheduling and offer administration
Assist with onboarding and employee lifecycle administration from hire through to departure
Become involved in a variety of HR casework activities, supporting the HR team with investigations, absence management, disciplinary and grievance processes as appropriate
Respond to employee queries and provide first-line HR support
Assist with HR reporting, audits and compliance requirements
Support employee engagement initiatives, wellbeing activities and company events
Provide general administrative and coordination support across the HR function

About You

We are interested in hearing from candidates who are looking to develop a career within Human Resources and enjoy working in a fast-paced, people-focused environment.

You may be:

A recent college or university graduate
A Business, Management or Human Resources graduate
An administrator or coordinator seeking a move into HR
Someone with previous experience in office administration, customer service, business support or compliance administration

You'll also have:

Strong organisational and planning skills
Excellent attention to detail and accuracy
Confidence dealing with employees and stakeholders at all levels
Strong written communication skills and the ability to prepare professional documentation and reports
Good Microsoft Office skills, particularly Word, Excel and PowerPoint
The ability to handle confidential information with discretion and professionalism
A proactive approach and willingness to learn
The ability to manage multiple priorities and deadlines effectively

What's on Offer

Competitive salary
Discretionary annual bonus
Employer pension contribution
33 days annual leave
Medical insurance
On-site gym facilities
Subsidised meals
Half-day finish every Friday

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