Executive Assistant to CEO

CTE Advanced Technologies Ltd • Permanent • Aylesbury, Buckinghamshire, England, United Kingdom • £40k - £45k / year • 5h ago

About CTE

CTE Advanced Technologies Ltd is a specialist engineering and manufacturing business supporting high-performance automotive, motorsport and advanced engineering programmes.

For over 20 years, CTE has built a reputation for delivering precision fabricated and thermal management systems into environments where quality, responsiveness and technical capability are critical.

As the business continues its next phase of growth, we are seeking a highly organised and proactive Executive Assistant to support the CEO.

The Role

This role exists to increase the effectiveness of the CEO by reducing administrative and organisational load, improving prioritisation and creating structure around strategic activity.

This is not a traditional administration role.

The successful candidate will become a trusted support to the CEO, helping manage priorities, coordinate activity, create organisational structure and maintain momentum across key business initiatives.

The primary focus of the role is to free the CEO to focus on strategic leadership, business growth and supporting commercial activity.

Over time, the role may naturally evolve into broader business coordination responsibilities as the company continues to grow.

Key Benefits

Pension

Perkbox employee benefits platform

Employee assistance program including access to private GP appointments

Standard four day working week

Sick pay after qualifying period

Free parking

Key Responsibilities

Executive Support

Proactive diary and calendar management

Inbox and communication management

Prioritisation of meetings, tasks and commitments

Preparation of meeting agendas and supporting documentation

Coordinating travel, customer visits and external meetings

Drafting professional correspondence and internal communications

Managing reminders, deadlines and follow-up actions

Strategic & Organisational Support

Helping maintain focus on strategic priorities

Tracking actions and accountability from meetings

Supporting organisation of leadership activities and initiatives

Collating reports, KPI data and management information

Preparing presentations, reports and briefing packs

Supporting coordination of ongoing business improvement projects

Administrative Support

Document formatting and management

The use of Microsoft's software suite, CRM, AI, HR system, In house MRP system

Maintaining organised digital filing systems

General confidential administration support

Supporting office organisation where required

HR & Recruitment Administration

Managing the recruitment process

Coordinating interviews and onboarding activity

Maintaining employee and training records

Supporting HR administration and documentation

Assisting with holiday and absence tracking

Skills & Experience

Essential

Previous Executive Assistant or PA experience to C-Suite
Exceptional organisational and time management skills
Strong written and verbal communication
High attention to detail
Ability to handle confidential information professionally
Strong Microsoft Office / Microsoft 365 capability
Self-motivated and highly proactive
Calm under pressure and comfortable working in a fast-paced environment
Experience preparing reports and presentations
Strong coordination and project administration capability

Desirable

Experience within manufacturing, engineering or technical industries

Personal Attributes

We are looking for someone who:

Creates structure and organisation naturally

Takes ownership and follows through to completion

Is proactive rather than reactive

To anticipate the CEO's needs and proactivly support

Can confidently manage priorities in a fast paced environment
Is calm under pressure

Has the confidence to challenge and manage upwards where appropriate

Enjoys helping senior leaders operate more effectivelyIncluding any other tasks as required by the CEO and Directors

What Success Looks Like

Within the first 12 months, the successful candidate will:

Significantly reduce the administrative and organisational burden on the CEO

Improve prioritisation and time management around leadership activity

Create better structure, organisation and follow-through to completion

Help free up CEO capacity for strategic leadership and commercial growth

Become a trusted and highly valued support within the business

Why Join CTE?

This is an opportunity to become a key part of an ambitious and growing engineering business operating at the highest levels of automotive and advanced engineering.

The role offers the opportunity to work closely with the CEO and gain exposure to strategic business operations, leadership and commercial growth activity within a fast-moving manufacturing environment.

Apply

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