Welsh Speaking Office Administrator

Hays Business Support • Temporary • Cardiff, Cardiff, Wales, United Kingdom • £27.69k - £29.54k / year • 2d ago

Your new company
A Not for Profit organisation based in central Cardiff.
Your new role
Working as a Welsh Speaking Office Administrator, you will be responsible for the following

To carry out a range of administrative support services for the organisation, including the handling of all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling of translation requests and accommodation / travel bookings for staff.
Welcome visitors, ensuring that every visitor receives a professional and welcoming experience by following the correct processes, informing the relevant person of their arrival.
Coordination of office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments and organising catering with local suppliers.
Ensure the offices are presentable and welcoming for staff and visitors, including the managing of supplies and equipment.
Ensure office supplies and equipment are maintained effectively and replenish stocks by ordering from nominated external providers and raising the necessary purchase orders for approval.
Assist the Senior Programme Delivery Officer (Systems Engagement) with the office health and safety requirements, including the reporting of accidents / incidents, provision of first aid, fire marshal duties and first aid stock inventory.
Maintain the corporate contacts database and global calendar, ensuring all entries are reviewed and updated.
Organise and provide administrative support for meetings, including the arranging and attending meetings, booking venues or setting up virtual sessions, issuing invitations, taking clear and accurate minutes and distributing of agendas and papers, as required.
Provide general support and assistance to staff in relation to IT or mobile phone issues, escalating the issue to providers if the issue cannot be resolved easily.
Oversee locker facilities, recycling, and waste management, including on-site and off-site storage arrangements, as well as providing an initial office induction for new employees at the facilities.
To assist other employees with clerical support on request.

What you'll need to succeed
You will be fluent in Welsh and English, you'll have administrative experience relevant to the role and duties. You will have a can-do attitude, be a strong team player coupled with good IT skills and the ability to pick up processes and systems quickly.
What you'll get in return
This is a 12-month role to start ASAP. This is a fully office-based role. There may be the opportunity in the future to potentially move to a hybrid working, but the role initially will be fully office-based. The offices are located in central Cardiff near major transport links. Salary for the role is £27,694 to £29,539 based on experience. Please note this is an essential Welsh role and part of the interview process will be conducted in Welsh.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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