Occupational Health Administrator

Vibe Recruit • Temporary • Abingdon, Oxfordshire, England, United Kingdom • £15 / hour • 1d ago

Vibe Recruit is currently seeking an experienced and highly organised Occupational Health Co-ordinator to join a leading global healthcare organisation based in Abingdon, Oxfordshire.

This is an excellent opportunity to join a fast-paced and professional environment, supporting the delivery of occupational health and toxicology services. The successful candidate will play a key role in coordinating resources, managing supplier relationships, supporting governance activities, and ensuring the smooth day-to-day operation of the Occupational Health team.

Key Responsibilities

Supplier Management

Source and onboard new suppliers.
Manage contracts, compliance documentation, and supplier records.
Build and maintain strong supplier relationships.
Monitor supplier performance against agreed KPIs and SLAs.

Resourcing & Recruitment

Liaise with recruitment agencies regarding staffing requirements.
Screen applications and support interview processes.
Review and approve contractor timesheets.

Clinical Team Coordination

Manage staff rotas and resource allocation.
Maintain operational dashboards and scheduling systems.
Work closely with management to ensure effective workforce planning.

Onboarding & Offboarding

Coordinate new starter inductions and compliance checks.
Arrange equipment, system access, and training requirements.
Manage leaver processes and asset returns.

Payroll & Procurement Support

Raise purchase orders and process invoices.
Approve and receipt goods and services.
Support monthly payroll administration.

Administration & Governance

Organise meetings and maintain accurate records.
Manage inventory and office resources.
Support policy and SOP reviews.
Handle complaints and assist with audit preparation.
Produce reports and analyse data to support business and client requirements.

Data Protection & Compliance

Manage Data Subject Access Requests (DSARs) in line with GDPR regulations.
Ensure confidentiality and compliance with all data protection requirements.

Clinical Audit & Medical Records

Support clinical audit activities and maintain audit documentation.
Coordinate the secure transfer and management of medical records in accordance with company procedures.

Chemist On-Call Administration

Coordinate pharmacist rotas and system access.
Maintain website information and relevant records.

About You

The ideal candidate will possess:

Excellent written and verbal communication skills.
Strong organisational skills with exceptional attention to detail.
A process-driven approach and commitment to compliance.
The ability to work independently and adapt to changing priorities.
Strong multitasking and workload management skills.
Good IT skills, including proficiency in Microsoft Office applications.
Experience working within a healthcare environment (desirable).
Experience working within a regulated or audited environment such as ISO 9001, CQC, or similar frameworks (desirable).

What's on Offer

£15.00 per hour.
Paid monthly.
Monday to Friday working pattern, 9:00am - 5:00pm.
Opportunity to work with a globally recognised healthcare organisation.
Professional and supportive working environment.
Potential for career development and progression.

If you are a proactive administrator with excellent coordination skills and experience working within a regulated environment, we would love to hear from you.

Vibe Recruit is acting as an Employment Business in relation to this vacancy.

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