Executive Assistant/Office Manager

Search • Permanent • Glasgow, Glasgow City, Scotland, United Kingdom • £32k / year • 1d ago

Executive Team Administrator / Office Coordinator

Location: Glasgow
Salary: £32,000
Hours: Full-Time, Permanent

About the Role

We are looking for a highly organised and proactive Executive Team Administrator to provide first-class support to senior leadership and wider teams. This is a varied and fast-paced position where no two days are the same, offering the opportunity to play a central role in supporting business operations, project administration, marketing activities, and office coordination.

The successful candidate will enjoy working in a collaborative environment, have exceptional attention to detail, and thrive when managing multiple priorities.

Key Responsibilities

As a key member of the team, your responsibilities will include:

Providing professional executive-level support to senior stakeholders and wider team
Preparing, collating, and formatting board packs, monthly reports, presentations, and meeting documentation
Producing high-quality correspondence, reports, minutes, and submissions
Assisting with a range of HR administration and people-related activities
Maintaining internal systems and technology platforms, including compliance and audit reporting
Supporting financial administration, including invoicing, purchase orders, expenses, and budget tracking
Assisting with fee forecasting and reporting
Support team with presentations and tender submission documents
Supporting marketing initiatives
Cordinating meetings, and arranging appointments via Outlook and Teams
Booking travel and accommodation for senior leaders and wider teams
Maintaining project records and filing systems to ensure information is accurate and accessible
Processing holiday, absence, and valuation documentation
Organising team events, celebrations, and company social activities, including annual events

You'll bring:

Experience within an administrative, PA, Executive Assistant, or office support role
Outstanding organisational skills with the ability to juggle multiple tasks and deadlines
Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel
Excellent written communication and accurate typing skills
Strong attention to detail and commitment to producing high-quality work
Exceptional interpersonal skills and the ability to build relationships at all levels
A proactive, solutions-focused approach and willingness to take ownership of tasks
A positive, flexible, and team-oriented attitude
The ability to handle sensitive information with professionalism, discretion, and confidentiality

Desirable:

Experience using Adobe InDesign (training can be provided)
Previous exposure to financial administration, reporting, or project support

Benefits

Discounted parking
Private Healthcare
27 days annual leave plus bank holiday and 2 week Xams shutdown
Pension Contribution
Cycle to work scheme

If you're an enthusiastic and professional administrator who enjoys working at the heart of a busy business, we'd love to hear from you. Please contact Denise at the Glasgow office or email (url removed)

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

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