Administration and Office Manager

H Squared Talent Ltd • Permanent • London, Greater London, England, United Kingdom • £40k - £45k / year • 12h ago

BUPA healthcare & Medicash
Pension scheme, life assurance & income protection
Office based with some flexibility

We're a small, publicly listed group with a Head Office that punches well above its weight. It runs on the people who hold it all together, and that's where you come in.

We're looking for a Business Administration and Office Manager to be the glue in our office: the person who keeps things ticking, spots what needs doing before anyone has to ask, and makes the place feel organised and welcoming, even on the days it isn’t going to plan.

You'll report to our CFO and work alongside a small, tight-knit Head Office team - think close working relationships, a lot of trust, and no room for anyone who wants to hide at a desk all day. You'll manage the day-to-day running of the office, pitch in wherever Finance, Company Secretarial or HR need a hand, and support our Executive Assistant when the Board and senior leadership need things pulled together.

You'll also be the first face people see - visitors, investors, contractors - so you'll need to be someone who's genuinely comfortable putting people at ease, whether that's the CEO or the person fixing the boiler.

You'll be doing things like:

Running the office - supplies, post, maintenance, IT liaison
Owning Health & Safety, properly (not just box-ticking)
Managing the boardroom diary and looking after visitors
Sorting correspondence, databases, and the general admin that keeps a business moving
Organising company events and helping Finance, HR and Company Secretarial with ad hoc bits

You'll fit right in if you:

Have solid senior admin experience and don't rattle easily
Take initiative instead of waiting to be asked
Can handle confidential info without a second thought
Actually enjoy being part of a small, close team - not hiding on a big floor
Are calm under pressure and genuinely good with people

Any experience with Health & Safety, finance admin, company secretarial work or basic HR/training admin is a nice-to-have, not a requirement. What matters most is attitude, resilience, and being someone that people enjoy having around.

Does this sound like you? Please click apply!

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