Administration Coordinator

Hays Business Support • Permanent • Farnham, Surrey, England, United Kingdom • £27k - £30k / year • 15h ago

Your new company

A well-established charity operating within the care sector is seeking an experienced Administration Coordinator to support its operations across multiple sites. The organisation provides high-quality residential and community-based services and prides itself on creating a supportive, people-focused environment for both staff and residents.

Your new role

This is a varied and hands-on Administration Coordinator role, providing administrative support across multiple locations and acting as a key point of contact for the wider organisation.

Responsibilities will include:

Coordinating day-to-day administrative activities across several sites
Supporting senior leadership with reports, correspondence, meeting coordination and minute taking
Managing and maintaining accurate documentation, records and filing systems
Supporting HR administration, including recruitment processes, employee records and compliance documentation
Assisting with payroll administration by checking data and ensuring accuracy before submission
Managing the organisation's shared inbox and ensuring queries are dealt with efficiently
Supporting governance and compliance requirements, including updating organisational records and databases
Providing day-to-day guidance and support to a member of the administration team

Whilst this role does include a small supervisory element, it is not a formal people management position. The successful candidate will provide general support and oversight to an experienced administrator, including:

Answering questions and providing guidance when required
Supporting workload organisation and prioritisation
Ensuring file audits and administrative checks are completed
Monitoring administrative processes and identifying areas for improvement

The role requires someone who is happy to be visible within the office and support colleagues across the wider business.

Please note there is an office dog on site, so applicants should be comfortable working in an environment where a dog is present.

What you'll need to succeed

Previous experience within administration, office management, coordination or business support roles
Strong organisational skills and ability to manage multiple priorities
Excellent written and verbal communication skills
Experience producing reports, maintaining records and managing documentation
Confidence working with senior stakeholders
HR administrative experience would be advantageous but is not essential
High attention to detail and ability to handle confidential information
Proactive approach and willingness to take ownership of tasks
A full driving licence and access to a vehicle, as occasional travel between sites is required

What you'll get in return

Competitive Salary
Part-time hours (18-20 hours per week)
Flexibility on working days and hours
Opportunity to work closely with senior leadership
Varied and rewarding role within a purpose-driven organisation
Supportive and friendly working environment
Pension scheme and additional benefits
Free parking

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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