Legal Secretary

Ellisons • Permanent • Ipswich, Suffolk, England, United Kingdom • 15h ago

Legal Secretary (Family) – Ellisons is seeking a Legal Secretary to join our Family Team on a part time or full-time, permanent basis, based in our Ipswich, Suffolk office.

Fantastic company benefits include:

Salary: Competitive + discretionary performance bonus
Employee Benefits: Generous leave entitlement, enhanced family policies, mental health and wellbeing support and professional development

About the role:

As a Legal Secretary within our Family Team, you will provide high-quality secretarial and administrative support to fee earners, helping to ensure the smooth and efficient running of a busy department. You will manage a varied workload, produce accurate legal documentation and correspondence, and provide excellent client service while working to tight deadlines.

Main duties and responsibilities:

Provide comprehensive secretarial and administrative support to the Family team.
Transcribe AI assisted dictation to a high level of accuracy.
Manage diaries, arrange appointments and coordinate meetings where required.
Maintain and update electronic case management systems and client records.
Handle client enquiries professionally, both by telephone and email, ensuring excellent customer service.
Prioritise workloads effectively while meeting deadlines and supporting fee earners with a range of administrative tasks.
Be able to use a variety of legal software including Bundledocs, adobe pro, excel, and lexis smart forms.
Assist in the preparation of monthly bills and using the accounts system to assist fee earners in managing bill preparation, money on account, payment of disbursements etc.

About you:

As a Legal Secretary (Family), you will have previous secretarial or personal assistant experience, gained within a Family Law department, You will be highly organised, self-motivated and able to manage a busy workload while maintaining exceptional attention to detail.

You will possess excellent communication and interpersonal skills, together with strong IT skills and experience using case management systems. A confident approach to document production, diary management and client communication is essential, along with the ability to work flexibly, prioritise effectively and consistently deliver a high standard of support within a busy legal environment.

About Ellisons:

Ellisons is a Top 200 UK law firm and one of the region's oldest, most established, and fastest-growing firms, with over 280 colleagues and a strong Partnership. With offices across Essex, Norfolk and Suffolk, and membership of the Alliott Global Alliance, Ellisons is committed to delivering trusted advice, building long-standing client relationships, and creating an environment where colleagues can thrive and develop their careers.

If you have the relevant skills and experience for Legal Secretary in our Family Team and would like to be considered, please apply by forwarding an up-to-date CV as soon as possible. We look forward to hearing from you.

Please ensure all applications are submitted via the apply link only. Should you wish to have an informal discussion with the recruiting manager or HR to find out more about the role, Spider can arrange this for you

Please check your email inbox and spam / junk mail folder for any email correspondence for this role.

If you require any reasonable adjustments such as access or information in an alternative format, please inform us soon as you are able so that we can make the appropriate adjustments.

Additional keywords: Legal Secretary, Family Legal Secretary, Family Law Secretary, Legal PA, Legal Administrator, Secretary, Personal Assistant, Family Law, Law Firm, Legal Support, Case Management, Audio Typing, Document Production, Legal Administration, Client Care, Diary Management, Ipswich Jobs, Suffolk Jobs, Legal Careers.

This vacancy is being advertised and handled through Spider, the region’s Online Job Advertiser, on our behalf. We both take your privacy seriously. When you apply, your details are processed and available for us to directly review for this vacancy. As you might expect you may be contacted by email, text, or telephone. For full Privacy Policy details please see email correspondences on receipt of your application.

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