Office Manager - West Edinburgh

Office Angels • Permanent • Edinburgh, City Of Edinburgh, Scotland, United Kingdom • 11h ago

Job Title: Office Manager
Location: West Edinburgh
Salary: £28,000 - £32,000 DOE
Start date: As soon as possible
Hours: 35 hours per week (Initial full time onsite period, then hybrid)

The Opportunity
Our client is looking for a highly organised, proactive and hands-on Office Manager to become the operational backbone of their close-knit team.

This is a varied and rewarding position that combines office management, executive support, supplier coordination, compliance administration and logistics management. You'll play a pivotal role in ensuring the smooth day-to-day running of the business, working closely with key stakeholders and taking ownership of essential operational processes.

This opportunity is ideal for an experienced office professional who enjoys autonomy, thrives in a fast-paced environment and takes pride in keeping everything running efficiently behind the scenes.

Key Responsibilities

As Office Manager, you will be responsible for:

Coordinating travel and logistics arrangements, including flights, accommodation, vehicle hire, parking, deliveries and collections.
Reviewing and processing expenses, ensuring accuracy and compliance with company procedures.
Managing accreditation and compliance administration, including maintaining records and monitoring renewal schedules.
Overseeing health and safety administration, ensuring servicing schedules, certifications and compliance requirements are maintained.
Liaising with suppliers and service providers, obtaining quotations and managing follow-up activities.
Supporting business operations through meeting coordination, note-taking and maintenance of digital filing systems.
Managing office supplies, equipment and facilities-related requirements.
Coordinating IT, telecommunications and software subscription administration.
Supporting onboarding processes, including documentation, right-to-work checks and equipment allocation.
Managing diaries, calendars and meeting arrangements.
Acting as the first point of contact for general enquiries and administrative matters.
Monitoring outstanding actions and helping to keep projects and business activities on track.

About You
To be successful in this role, you will bring:

Essential Experience

Previous experience in an Office Manager, Senior Administrator or similar position.
Proven ability to work independently and manage responsibilities with minimal supervision.
Experience juggling multiple priorities within a busy and dynamic environment.
Excellent organisational and administrative skills with strong attention to detail.
Confidence building relationships with external suppliers, partners and stakeholders.
Strong IT skills and a practical, technically minded approach.

Personal Qualities

Proactive, self-motivated and able to take ownership of tasks.
Strong communication and interpersonal skills.
A solution-focused approach with excellent problem-solving abilities.
Flexible and adaptable, with the ability to thrive in a small team environment.
Professional, reliable and committed to delivering high standards.

Interested? We'd love to hear from experienced Office Managers and senior administrators looking for their next challenge in a rewarding and diverse role. Apply today to find out more.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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