Executive Assistant & Projects Coordinator

Huntress • Permanent • Spalding, Lincolnshire, England, United Kingdom • £28k - £38k / year • 2w ago

Hybrid Working: 4 days office / 1 day home

Are you an experienced Executive Assistant who thrives in a fast-paced environment? Do you enjoy bringing structure to busy workloads, coordinating multiple priorities and ensuring projects stay on track?

We're partnering with a successful and ambitious business that is continuing to invest in its people and future growth. As part of this expansion, we're looking to appoint an Executive Assistant & Projects Coordinator to provide high-level support to the senior leadership team while playing a pivotal role in coordinating key business projects.

This is far more than a traditional EA position. Alongside executive support, you'll become the central point of coordination for business initiatives, ensuring actions are followed through, stakeholders remain aligned and projects continue to progress.

The Opportunity

Working closely with senior leaders, you'll be responsible for:

Providing comprehensive executive support, including complex diary and calendar management.
Coordinating UK and international travel, accommodation and detailed itineraries.
Organising meetings, preparing agendas and producing accurate minutes and action logs.
Tracking actions across multiple business projects, ensuring deadlines and milestones are achieved.
Liaising with internal departments and external partners to keep projects moving forward.
Preparing presentations, reports and supporting documentation for leadership meetings.
Acting as a trusted point of contact for senior stakeholders.
Identifying opportunities to improve administrative processes and ways of working.
Providing additional operational support to the leadership team as business priorities evolve.

About You

To be successful, you'll be a highly organised professional who enjoys working at the heart of a busy organisation.

You'll ideally have:

Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting senior leadership.
Excellent organisational skills with the ability to manage multiple competing priorities.
Strong project coordination or project support experience, with the ability to monitor actions and keep initiatives on track.
Outstanding communication and relationship-building skills.
A proactive, solutions-focused approach with the confidence to work independently.
High levels of discretion and professionalism when handling confidential information.
Strong Microsoft Office skills and the ability to quickly adapt to new systems.

Why Apply?

This is an excellent opportunity to join a forward-thinking organisation where you'll become an integral part of the leadership team. You'll have genuine variety in your role, the opportunity to influence how projects are delivered and the chance to develop your career within a growing business.

If you're an organised, proactive professional who enjoys making things happen behind the scenes while supporting senior leaders, we'd love to hear from you.

Huntress does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Business in relation to this role.

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