Welsh Speaking Office Administrator

Hays Business Support • Permanent • Cardiff, Cardiff, Wales, United Kingdom • £27.69k - £29.54k / year • 2d ago

Welsh Speaking Office Administrator - Central Cardiff

The rewards

Salary for the role is £27,694 to £29,539 based on experience

Hours

12-month fixed-term contract to start ASAP
Fully office-based role, with the potential opportunity in the future to move to hybrid working, but initially fully office-based

The role of Welsh Speaking Office Administrator:

To carry out a range of administrative support services for the organisation, including the handling of all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling of translation requests and accommodation / travel bookings for staff
Welcome visitors, ensuring that every visitor receives a professional and welcoming experience by following the correct processes, informing the relevant person of their arrival
Coordination of office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments and organising catering with local suppliers
Ensure the offices are presentable and welcoming for staff and visitors, including the managing of supplies and equipment
Ensure office supplies and equipment are maintained effectively and replenish stocks by ordering from nominated external providers and raising the necessary purchase orders for approval
Assist the Senior Programme Delivery Officer (Systems Engagement) with the office health and safety requirements, including the reporting of accidents / incidents, provision of first aid, fire marshal duties and first aid stock inventory
Maintain the corporate contacts database and global calendar, ensuring all entries are reviewed and updated
Organise and provide administrative support for meetings, including the arranging and attending meetings, booking venues or setting up virtual sessions, issuing invitations, taking clear and accurate minutes and distributing of agendas and papers, as required
Provide general support and assistance to staff in relation to IT or mobile phone issues, escalating the issue to providers if the issue cannot be resolved easily
Oversee locker facilities, recycling, and waste management, including on-site and off-site storage arrangements, as well as providing an initial office induction for new employees at the facilities
To assist other employees with clerical support on request

The ideal Welsh Speaking Office Administrator:

Fluent in Welsh and English
Administrative experience relevant to the role and duties
A can-do attitude
A strong team player
Good IT skills
The ability to pick up processes and systems quickly

A Not for Profit organisation based in central Cardiff.

The offices are located in central Cardiff near major transport links.

Please note this is an essential Welsh role and part of the interview process will be conducted in Welsh.

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