Executive Assistant to the Founder & Director

Designed By Woulfe • Permanent • London, Greater London, England, United Kingdom • £55k - £65k / year • 2h ago

Job Title: Executive Assistant to the Founder & Director

Location: Marylebone, London (Hybrid Working)

Salary: £55,000 to £65,000 DOE plus benefits

Job Type: Permanent, Full Time.

Designed by Woulfe is an internationally recognised luxury interior design studio creating timeless, bespoke interiors for private residential clients worldwide.

As the business continues to grow and evolve, we are seeking a highly organised, proactive and resourceful Executive Assistant to provide direct support to the Founder & Director.

In this role, you will become a trusted and dependable assistant to the Founder, supporting both professional and personal responsibilities while helping ensure the smooth running of the studio. The Executive Assistant role is varied and fast-paced requiring exceptional attention to detail, strong organisational skills and the ability to manage multiple priorities simultaneously.

The Role:

The Executive Assistant will provide comprehensive support across diary management, travel planning, financial administration, office operations and project coordination.

This role is ideal for someone who enjoys taking ownership, solving problems independently and ensuring that nothing is overlooked.

Key Responsibilities:

Complex diary and calendar management - coordinating meetings, appointments and events
Booking international and domestic travel, accommodation and transport along with preparing detailed travel itineraries
Managing personal administration and correspondence
Coordinating household matters including maintenance, insurance renewals and service providers
Managing personal bills, subscriptions and key documentation
Supporting the Founder's commitments outside the studio, including polo season logistics and events
Assisting with new business ventures and entrepreneurial projects as they launch
Coordinating supplier visits, studio meetings and team events
Supporting office management responsibilities and ensuring the studio runs smoothly
Maintaining operational systems, procedures and documentation
Assisting with company administration and business development activities
Helping coordinate company initiatives, launches and special projects

About You:

You are exceptionally organised, highly proactive and thrive in a fast-moving environment. You enjoy creating order, solving problems and taking ownership of tasks from start to finish.

You are someone who naturally thinks ahead, communicates clearly and can be trusted with confidential information.

Essential Requirements:

Previous experience as an Executive Assistant, Personal Assistant or similar role supporting a senior executive, founder or entrepreneur
Exceptional organisational and time-management skills
Strong financial administration and expense management experience
Advanced Microsoft Excel skills
Effective written and verbal communication skills
Strong attention to detail and accuracy
Ability to prioritise effectively and manage multiple workstreams
Highly discreet and trustworthy with confidential information
A self-starter who requires minimal supervision
Full, clean UK driving licence
Right to work in the United Kingdom
Comfortable working around dogs & horses

Desirable Skills & Experience:

Experience supporting a founder, entrepreneur or business owner
Experience within luxury, design, property, hospitality or lifestyle sectors
Office management experience
Experience coordinating international travel
Additional language skills
Experience using Xero, QuickBooks or similar accounting software

Working Arrangement:

Hybrid working model

Three to four days per week based in our Marylebone studio

Flexibility required to support occasional events, travel and business commitments UK or international

Why Join Us?

This is a unique opportunity to work closely with the Founder of a growing international design studio and play an integral role in the next chapter of the business. You will gain exposure to luxury residential projects, entrepreneurial ventures and a dynamic creative environment while becoming a trusted member of a close-knit team.

Candidates with the experience or relevant job titles of: Executive Assistant, Senior Executive Assistant, Personal Assistant, Senior Personal Assistant, Founder's Executive Assistant, Executive & Personal Assistant, Executive Business Partner, Founder's Associate, Chief of Staff, Executive Coordinator, Office Manager, Office & Executive Assistant, Executive Operations Coordinator, Operations Coordinator, Operations Manager, Business Support Manager, Business Support Executive, Administrative Manager, Senior Administrator, Executive Administrator, Executive Office Manager, Studio Manager, Studio Coordinator, Business Manager, Project Coordinator, Project Administrator, may also be considered for this role.

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