Finance & Administration Officer, Cotehele Estate

National Trust - Cotehele • Permanent • Plymouth, Plymouth, England, United Kingdom • £35k - £45k / year • 7h ago

About Cotehele

Cotehele is an atmospheric Tudor house with medieval roots, set within a 1,300-acre estate on the banks of the River Tamar in Cornwall. As part of the team at Cotehele, you will help support the smooth running of one of Cornwall's most distinctive historic properties.

The Role

We are looking for a meticulous and proactive Finance & Administration Officer to join the on-site team at Cotehele.

Reporting to the Property Manager and working closely with regional finance colleagues, you will provide accurate financial administration, effective office coordination and reliable operational support across the estate.

This is a varied role suited to someone who is organised, detail-focused and comfortable managing a range of finance and administrative responsibilities within a busy visitor-facing environment.

Key Responsibilities

Process and reconcile income across multiple revenue streams, including admissions, retail, catering and events.
Support purchase ledger activities, including supplier invoices and expense claims, ensuring compliance with approval procedures.
Prepare monthly financial summaries and variance reports for the Property Manager and regional finance team.
Maintain accurate financial records in line with National Trust policies and statutory requirements.
Support banking procedures, petty cash administration and end-of-day till reconciliations.
Assist with payroll administration, including timesheets, holiday records and liaison with HR colleagues.
Coordinate office supplies, contractor documentation and facilities administration.
Maintain staff and volunteer records in accordance with data protection legislation and National Trust policies.
Act as the first point of contact for routine finance and administrative enquiries from staff, contractors and suppliers.
Support budget monitoring, forecasting, year-end processes, internal audits and compliance reviews.

About You

To be successful in this role, you will have experience in a finance, bookkeeping, accounts administration or similar business support position. You will demonstrate excellent attention to detail, strong organisational skills and the ability to manage competing priorities while meeting deadlines.

You will also have good working knowledge of Microsoft Office, particularly Excel, excellent written and verbal communication skills, and the ability to handle confidential information with discretion. A proactive, solution-focused approach and the ability to work both independently and collaboratively are essential.

Experience using accounting software such as SAP, Sage or similar would be advantageous, as would previous experience within a charity, heritage, visitor attraction or multi-site income environment. Knowledge of purchase ledger, income reconciliation, payroll administration and data protection requirements is desirable, together with an interest in supporting the National Trust's work to care for historic places, countryside and collections.

What We Offer

We offer a unique opportunity to work within one of Cornwall's most distinctive historic estates, alongside a competitive salary dependent on experience and a comprehensive benefits package. Benefits include free entry to National Trust properties in line with staff policies, generous annual leave plus bank holidays, a contributory pension scheme, on-site parking, and access to excellent learning and development opportunities.

Employment Details

This is a permanent, full-time position working 37.5 hours per week based at Cotehele, St Dominick, Saltash, Cornwall, PL12 6TA. The successful candidate will report directly to the Property Manager. Salary is competitive and dependent on experience.

Equal Opportunities

The National Trust is committed to creating an inclusive workplace and welcomes applications from people of all backgrounds. Reasonable adjustments can be made throughout the recruitment process for candidates who require them.

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