Projects Coordinator

Office Angels • Permanent • Romford, Greater London, England, United Kingdom • £40k - £45k / year • 3d ago

Projects Coordinator
£40,000 - £45,000 per annum
Romford & London
Monday-Friday, 9am-5pm (37.5 hours)

My client is seeking a highly organised and proactive Projects Coordinator to support the delivery of construction-based projects across multiple sites. The successful candidate will play a key role in coordinating project administration, document control, compliance tracking, subcontractor onboarding, and communication between site teams and head office.

This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast paced project environment. You will be required to work from both the site office in London and their head office in Romford, Essex.

Duties:

Manage and coordinate project administration duties across live projects.
Support project managers and supervisors with day-to-day operational requirements.
Act as a key point of contact between site teams and head office.
Attend head office meetings and provide administrative support as required.
Upload and maintain project documentation on company systems and client portals.
Maintain accurate records of for audit requirements:
RAMS
Test certificates
Training records
Technical submissions
Inspection and test plans
Contracts and purchase orders
- Programmes of work
- Benchmark schedules
- Isolation requests
- Fire alarm isolation forms
- Weekend working permits
- Ensure all project documents are correctly stored within the company server structure.
- Collect and maintain RAMS sign off sheets for all project tasks.
- Monitor operative training and certifications including PASMA, IPAF, SMSTS and other competency requirements.
- Coordinate training bookings and maintain the company training matrix.
- Assist with health & safety administration and compliance tracking.
- Support disciplinary processes and issue relevant documentation where required.
- Assist with subcontractor onboarding and PQQ processes.
- Maintain approved subcontractor records including insurance and compliance documentation.
- Coordinate deliveries with clients and logistics providers.
- Track security clearances, DBS checks, inductions, asbestos awareness, and contractor competencies.
- Arrange inductions and upload competency documentation where required.
Collect and review operative timesheets weekly.
Identify and resolve timesheet discrepancies including missing information, incorrect dates, job numbers, and attendance issues.
Chase operatives and managers to ensure timesheets are submitted and approved on time.
Compile and submit approved timesheets to payroll.
Ensure weekly return packs are completed, submitted to head office, and uploaded to project portals where required.

The ideal candidate:

Previous experience in a document control/site administration / project support role
Experience within construction, M&E, engineering, or facilities management sectors.
Knowledge of health & safety documentation and compliance processes.
Experience with document control systems and client portals.
Strong organisational and time management skills.
Excellent attention to detail.
Confident communicator with the ability to liaise with operatives, management, clients, and subcontractors.
Good working knowledge of Microsoft Office, particularly Excel and Outlook.
Ability to prioritise workload and manage multiple tasks simultaneously.
Experience handling confidential information professionally.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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