Accounts Payable Assistant

Hays Accounts and Finance • Permanent • Middlesbrough, Middlesbrough, England, United Kingdom • £27.00k - £27k / year • 2d ago

Your new company
Due to restructuring, this prestigious logistics group has a number of new permanent opportunities across the finance function. Including a need for an experienced Accounts Payable Assistant to join them.

Your new role
The Accounts Payable Assistant supports the efficient and accurate operation of the Accounts Payable function by processing supplier invoices received primarily through the OCR invoice processing system. The role focusses on validating system-captured data, resolving exceptions, training the OCR system to improve future accuracy, and ensuring invoices are approved in line with delegated authority and company policy. The role works collaboratively within the Accounts Payable team and escalates issues to the AP Team Leader or AP Manager as appropriate.
Primary Duties & Responsibilities

Process supplier invoices received via the OCR system, validating captured data and correcting exceptions.
Review OCR errors relating to price, quantity, tax, coding or supplier data and take corrective action.
Train the OCR system by correcting misread or miscoded invoices to improve future recognition and accuracy.
Match invoices to purchase orders and goods receipts, investigating discrepancies.
Ensure invoices are approved in line with Delegation of Authority and company policy.
Monitor invoice queues to ensure timely processing.
Respond to routine supplier and internal invoice queries.
Maintain accurate records and audit trails for all invoice processing.
Support month-end activities by ensuring invoices and OCR exceptions are cleared promptly.
Escalate complex or recurring issues to the AP Team Leader or AP Manager.

Role ContextWorks closely with the AP Team Leader and AP Manager within a controlled, automated AP environment with a strong focus on continuous improvement.

What you'll need to succeed

Experience in accounts payable processing, ideally within an OCR-enabled environment.
Strong attention to detail and accuracy.
Understanding of purchase-to-pay processes and invoice compliance.
Confident use of finance systems and spreadsheets.
Methodical and accuracy-focused in approach.
Proactive in resolving issues and improving data quality.
Communicates clearly and professionally with colleagues and suppliers.
Works collaboratively and escalates issues appropriately.

What you'll get in return
An attractive salary and benefits package along with hybrid working.
What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)

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